IT Administrative Coordinator

IT Administrative Coordinator

Salary Range: $55,272 - $80,145 Anticipated Hiring Ranges: $55,272 - $62,774

Why Do I See Two Salary Ranges? The City of Greeley, in compliance with Colorado state law, includes a salary range for all positions posted. This law improves wage transparency. We post both the full salary range and the anticipated hiring range, where we expect to make an offer. Offers are based on experience, education, certifications, and other factors.

City of Greeley's Total Rewards The City of Greeley is committed to providing a comprehensive total rewards program that supports employees in their work by encouraging excellence and investing in employee development and recognition. This philosophy is grounded in fiscal responsibility, organizational effectiveness, and employee safety and well-being, ensuring the responsible stewardship of public resources while offering meaningful and comparable rewards. This approach ensures that the city remains an attractive, inclusive, and rewarding work environment, while also effectively serving the community.

Benefits: This position is benefits eligible. Please view our benefits guide here.

Recruitment Timeline:

• Application deadline: July 31, 2026
• First-round AI prescreening completed by: August 7, 2026
• Panel interviews completed by: August 14, 2026
• Anticipated start date: September 10, 2026

Job Summary:

The IT Administrative Coordinator, under general direction, performs advanced administrative, operational, and coordination duties in support of the Information Technology Department. This position manages complex administrative processes, coordinates departmental activities, supports budget and procurement functions, maintains records and documentation, and serves as a key liaison among IT leadership, staff, vendors, and internal City departments. The IT Administrative Coordinator exercises sound judgment, maintains confidentiality, and helps ensure efficient departmental operations consistent with City of Greeley standards.

Experience:

Minimum Requirements

• Associate degree in a related field and progressively responsible administrative or coordinator-level experience.
• Three (3) years of increasingly responsible administrative support, office coordination, executive support, departmental coordination, or related experience.
• Possession of a valid driver's license.

OR

Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.

Preferred

• Bachelor's degree in business administration, public administration, information systems, office administration, or a related field.
• Experience supporting budget, purchasing, contracts, or records functions.
• Experience in a local government, public-sector, or technology environment.

Knowledge, Skills, & Abilities:

• Knowledge of advanced administrative practices, office management methods, records management, and business correspondence.
• Knowledge of municipal administrative processes, budgeting, procurement, and contract support practices.
• Knowledge of standard office software and business systems, including word processing, spreadsheets, presentation software, email, calendaring, and document management tools.
• Ability to organize, prioritize, and coordinate multiple assignments with competing deadlines and changing priorities.
• Ability to prepare clear, accurate, and professional correspondence, reports, records, and supporting documentation.
• Ability to interpret and apply policies, procedures, and administrative guidelines.
• Ability to establish and maintain effective working relationships with elected officials, City leadership, employees, vendors, and the public.
• Ability to maintain confidentiality and exercise sound independent judgment.
• Strong customer service, communication, and interpersonal skills.
• Strong attention to detail, problem-solving ability, and process orientation.

Essential Functions:

• Coordinates and administers a wide range of departmental administrative functions, projects, schedules, and communications for the Information Technology Department.
• Prepares, reviews, tracks, and maintains correspondence, reports, contracts, records, invoices, purchase requests, budget documents, meeting materials, and other departmental documentation.
• Supports budget development and administration activities, including expenditure tracking, invoice reconciliation, purchasing coordination, and maintenance of financial and procurement records.
• Coordinates vendor communications, service documentation, renewals, quotes, contracts, and related administrative processes in accordance with City policies and procedures.
• Maintains official department files, retention practices, inventories, and other records to support compliance, audit readiness, and operational continuity.
• Schedules meetings, prepares agendas, compiles presentation or briefing materials, records action items, and follows up on assignments or deliverables as needed.
• Serves as an administrative point of contact for internal departments and external partners regarding departmental processes, documentation, and routine information requests.
• Assists with coordination of onboarding, offboarding, training logistics, and other personnel-related administrative tasks in collaboration with Human Resources, Finance, and department leadership.
• Monitors and improves administrative workflows, identifies process improvement opportunities, and implements standard procedures to increase efficiency and consistency.
• Supports the preparation of reports, metrics, summaries, and presentations for leadership, operational planning, budget review, and Citywide coordination.
• Exercises discretion in handling sensitive, confidential, and proprietary information.
• Performs other duties as assigned consistent with the scope and level of the position.

Supervisory Responsibilities

This position does not have regular direct supervisory responsibilities.

Travel:

Category A - Standard Local Travel: This position requires occasional local travel within the County. Employees may be expected to walk or drive short distances to attend meetings, trainings, or perform work at other City buildings or partner sites.

Work Environment and Physical Requirements:

Work Environment

• Primarily based in a standard office environment, which involves working at a desk or workstation for extended periods.
• The noise level is generally low to moderate, consistent with a typical office setting.

Physical Requirements

• Requires minimal physical effort typical of clerical work, including occasional walking or standing and the ability to move throughout the office environment.
• Ability to perform repetitive motions such as typing, writing, and operating standard office equipment.
• Ability to lift or carry materials and equipment weighing up to 15 pounds occasionally.
• Ability to maintain focus, attention, and productivity for extended periods while performing job-related tasks.
• Infrequent need to bend, stoop, squat, climb stairs, push or pull, or reach above shoulder level.
• Sufficient visual acuity to read printed and digital documents, view computer screens, and perform detail-oriented work.
• Adequate hearing to engage in verbal communication in person, by phone, or in virtual settings.

EOE Statement: The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

ADA Statement: We are committed to an inclusive and barrier-free search process, and will provide accommodation, as needed, to those who request assistance through the ADA Coordinator at: View email address on click.appcast.io.

Conditions of Employment: The City of Greeley is an at-will employer. Employees and the City may terminate employment at any time for any or no reason. Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre-employment screenings, please visit our career page HERE.