Intern (Housing)

Intern (Housing)

Hourly Rate - $18.90 - $19.67

Approximately 20 hours per week. Must be available to work between the hours of: 7:30am - 6:00pm, Monday - Thursday

This recruitment is to fill one part-time position in the Community Development Department's Housing Division. The examination process will consist of a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire; therefore it is to your advantage to provide as much detailed and relevant work experience. Please note that only applicants who are among the most qualified and/or best meet or exceed the requirements and needs of the City, will be invited to participate further in the selection process.

This is a part-time, non-benefited "at-will" position with working hours to be assigned at the discretion of the Community Development Department's Housing Division. Applicants must be available to work on average 20 hours per week, Monday through Thursday, between 7:30am to 6:00pm. Employee shall not work in excess of 960 total hours per fiscal year.

Under direct supervision, the Housing Intern will perform a variety of responsible administrative and clerical duties in support of the Community Development's Housing Division.

This position will provide a variety of routine clerical duties including but not limited to, data entry; assist in development of reports; maintenance of records; file and sort information; compose and prepare a variety of correspondence and other materials; sort and distribute mail; answer telephones and relay messages; update and maintain a variety of files related to housing activities; accompanies housing staff on site visits; assists with information and referrals services; responds to the community, outside agencies, and internal departments regarding housing programs; assists professional housing staff in the collection of data and preparation of staff reports, presentations, letters, application forms/handouts and public notifications; greets and assists visitors and responds to citizen inquires; performs other duties as assigned.

Knowledge, Skills & Abilities

• Possess strong quantitative, analytical, problem-solving and conceptual skills.
• Apply proficient computer skills and knowledge to support a wide-range of statistical and accounting related functions.
• Proficiency in using Microsoft Outlook, Word and Excel (advance knowledge is highly desirable).
• Ability to understand and carry out complex oral and written instruction; Ability to communicate clearly, concisely, and able to maintain strict confidentiality.
• Ability to multi-task, be detail oriented, effectively prioritize, have strong organizational skills and be flexible and easily adapt to frequent changing priorities.
• Utilize excellent customer service skills to perform the usual receptionist duties such as answer phones, greet and assist customers, and relay messages.
• Respond to questions from internal and external customers in a timely, courteous, professional and confidential manner.

Minimum Qualifications

• Must be enrolled in an accredited college or university with a major in public or business administration, real estate, or closely related field; or a recent graduate (within the last 12 months) with a Bachelor's Degree from an accredited college or university in public or business administration, real estate, or a closely related field.
• One (1) year of increasingly responsible general clerical experience is highly desirable. Experience working in the public sector is highly desirable.
• Applicants MUST submit proof of current enrollment or a copy of their degree.

Supplemental Information

Applications must be submitted online. Employment application and supplemental questions must be completed. Resumes will not be accepted in lieu of a City application. Applicants must be specific in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitution for a completed application. If you submit multiple applications, only the most recent application will be considered. Application materials will be screened in relation to the criteria outlined in the job announcement. Applicants whose qualifications best meet or exceed the requirements and needs of the City, will be invited to participate further in the selection process. Copies of the required certifications must be submitted with the application. Possession of the minimum qualifications does not ensure continuing in the recruitment process. The selection process may include a written examination, a panel interview and other testing processes designated to predict successful job performance. It is the applicant's responsibility to notify Human Resources of any changes to their contact information.

The City of Baldwin Park is an Equal Opportunity Employer

The City of Baldwin Park is committed to promoting equal employment opportunity to all without regard to political affiliation or opinion, age, race, color, national origin, ancestry, religious creed, marital status, disability, medical condition, gender, pregnancy, or pregnancy related condition. Please note: If you require an accommodation during the selection process, please notify the Human Resources Department.

The City of Baldwin Park is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Individuals with qualified disabilities who need reasonable accommodation during the selection process must specify the accommodations needed, in writing, at the time when the employment application is submitted.

Legal Right to Work in the United States

The Immigration Reform and Control Act of 1986 requires all new hire employees to submit verification of the legal right to work in the United States within three (3) business days beginning with the first day of work. The City is legally prohibited from employing anyone who cannot provide such verification or documentation.

Provisions

The provisions of this job announcement do not constitute a contract, expressed or implied, and any provision contained in this job announcement may be modified or revoked without notice. The successful candidate will be required to undergo a reference / background check and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Baldwin Park utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.

City of Baldwin Park

Human Resources Department

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