Executive Director

Job Description

Job Description

Schedule II – Executive Director
King William, Virginia

DISCLOSURES

The statements contained in this job description describe the general scope and level of responsibilities associated with the position and are not intended to be all-inclusive. Responsibilities may evolve based on organizational needs, Board-approved priorities, funding requirements, operational changes, regulatory requirements, or strategic direction. Enterprise Management Solutions, LLC will communicate material changes to the position as appropriate.

ABOUT THE COMPANY

Enterprise Management Solutions, LLC (EMS) is a full-spectrum consulting and management firm specializing in back-office operations, financial infrastructure, executive oversight, and operational support for health and human services and community-serving organizations.

EMS provides strategic and administrative support through contractual partnerships, helping organizations strengthen operations, maintain accountability, pursue sustainable growth, and focus on their core missions.

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POSITION TITLE: Executive Director

ALTERNATE TITLE(S): Nonprofit Executive Director, Community Development Executive Director, Executive Director – Fundraising & Grants, Community Leadership Executive

COMPANY: Enterprise Management Solutions, LLC

DIVISION: Operations

DEPARTMENT: Corporate and Professional Services Staffing

BENEFITS PACKAGE: Eligibility for applicable Enterprise Management Solutions, LLC benefit plans is subject to plan terms, part-time eligibility requirements, and applicable waiting periods.

WORK SCHEDULE: Part-Time, In Office – King William, Virginia. Weekly hours and the regular office schedule will be established before hire. Occasional evening or weekend availability may be required for Board meetings, community outreach, fundraising activities, donor meetings, events, and other authorized organizational responsibilities.

ACCOUNTABLE TO: Board of Directors for organizational direction and performance priorities, with administrative and employment coordination through designated Enterprise Management Solutions, LLC leadership.

ACCOUNTABLE FOR: Providing executive leadership; strengthening grassroots and community engagement; developing and implementing fundraising strategies; identifying and pursuing grant opportunities; cultivating donors and community partners; advancing authorized capital projects; coordinating organizational operations; implementing Board-approved priorities; maintaining appropriate financial and administrative controls; and providing comprehensive weekly reports to the Board.

CLASSIFICATION: Part-Time W-2 Employee | FLSA Classification: Non-Exempt

COMPENSATION RANGE: Negotiable based on education, experience, demonstrated fundraising and grant-development results, and overall qualifications.

ANTICIPATED TRAVEL: Local and regional travel may be required for community outreach, donor meetings, fundraising activities, Board-authorized meetings, site visits, and organizational events.

SUMMARY OF POSITION RESPONSIBILITIES

The Executive Director provides hands-on leadership for a community-serving organization in King William, Virginia. The role focuses on community engagement, fundraising, grant development, daily operations, and Board-approved organizational and capital initiatives.

Reporting to the Board of Directors, the Executive Director turns organizational priorities into measurable results while demonstrating initiative, sound judgment, strong communication, relationship-building, accountability, and consistent follow-through.

Yes. This section can be reduced substantially because several responsibilities repeat across the headings. I would use this tighter version:

COMMUNITY ENGAGEMENT, FUNDRAISING AND DEVELOPMENT

• Build relationships with residents, community leaders, businesses, civic groups, institutions, donors, and prospective supporters.
• Lead community outreach, volunteer engagement, partnerships, and collaborative initiatives that advance organizational goals.
• Develop and implement fundraising strategies involving individual giving, major gifts, sponsorships, events, and institutional support.
• Identify and cultivate donors and funding partners; participate in meetings, presentations, and solicitations.
• Prepare funding requests, sponsorship proposals, campaign materials, and cases for support, while maintaining donor records and stewardship activities.
• Research and pursue public, foundation, corporate, and institutional grants; manage grant calendars, applications, budgets, deadlines, reports, and renewals.
• Develop funding strategies for approved facility improvements, renovations, construction, acquisition, and expansion projects.
• Track fundraising, grant, and capital-project progress and present significant opportunities, risks, and recommendations to the Board.

ORGANIZATIONAL, BOARD AND FINANCIAL ACCOUNTABILITY

• Implement Board-approved priorities and coordinate programs, committees, volunteers, personnel, and operational activities.
• Develop work plans, timelines, priorities, and accountability measures while maintaining organized operational and financial records.
• Support budget development, monitor authorized spending, grant restrictions, and available resources, and coordinate with authorized finance and administrative personnel.
• Provide weekly Board reports covering accomplishments, priorities, fundraising, grants, community engagement, capital projects, financial or operational concerns, and matters requiring action.
• Support Board meetings, complete required follow-up, identify operational barriers, and recommend solutions.
• Follow established authorization procedures for contracts, expenditures, funding commitments, and public representations.
• Do not make unauthorized financial or contractual commitments on behalf of Enterprise or the assigned organization.
• Promptly escalate significant financial, operational, legal, reputational, safety, or governance concerns.

CONFIDENTIALITY AND INFORMATION HANDLING

• Protect confidential financial, donor, Board, personnel, contractual, strategic, and organizational information.
• Access and disclose confidential information only as authorized.
• Secure physical and electronic records, passwords, financial information, and system access.
• Follow applicable privacy, information-security, and records-management requirements and promptly report confidentiality, security, or financial-control concerns.

TRAINING AND EDUCATION RESPONSIBILITIES

Participate in required orientation, training, and professional development related to Board governance, financial controls, fundraising, grant compliance, confidentiality, records management, workplace safety, community engagement, and applicable Company policies.

PHYSICAL DEMANDS

• Regular sitting, standing, walking, computer use, telephone communication, and document review.
• Ability to attend Board, donor, community, and fundraising meetings and travel locally as required.
• Ability to communicate effectively in person, electronically, by telephone, and before groups.
• Ability to perform essential job functions with or without reasonable accommodation.

WORKING CONDITIONS

• Primarily in-office in King William, Virginia.
• Regular interaction with Board members, donors, volunteers, community stakeholders, businesses, and professional advisors.
• Frequent handling of confidential and time-sensitive information.
• Requires management of multiple fundraising, grant, community, operational, and capital-project priorities.
• Occasional evening, weekend, and local travel may be required.
• Requires initiative, sound judgment, accountability, and flexibility.

LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS

Required Qualifications

• Master’s degree in Nonprofit Management, Public Administration, Business Administration, Community Development, Organizational Leadership, Divinity, Theology, or a closely related field.
• Demonstrated experience in nonprofit leadership, grassroots organizing, fundraising, community development, or a comparable leadership role.
• Successful experience preparing grant applications and securing charitable, institutional, public, foundation, corporate, or similar funding.
• Ability to develop project budgets and manage funding, application, and reporting deadlines.
• Strong writing, public speaking, presentation, relationship-building, and organizational skills.
• Ability to work independently while remaining accountable to the Board and Enterprise Management Solutions, LLC.
• Ability to maintain the required in-office schedule in King William, Virginia and attend occasional evening or weekend events.

Preferred Qualifications

• Doctorate in a relevant field, such as Ph.D., Ed.D., DBA, DPA, or D.Min.
• Experience leading capital campaigns or securing funding for facility acquisition, renovation, construction, or expansion.
• Established relationships with Virginia funders, donors, businesses, foundations, or community organizations.
• Experience supporting a Board of Directors and implementing Board-approved initiatives.
• Experience with grassroots, rural, volunteer-led, nonprofit, community-serving, or faith-based organizations.
• Demonstrated success meeting fundraising or grant-development goals.

PERFORMANCE EXPECTATIONS / WHAT SUCCESS LOOKS LIKE

Successful performance includes:

• Measurable progress toward fundraising and grant-development goals.
• Qualified funding opportunities consistently identified and pursued.
• Complete, competitive, and timely grant applications and reports.
• Strong donor, community, and volunteer relationships.
• Progress toward approved capital-project milestones.
• Effective implementation of Board-approved priorities.
• Accurate and organized operational, fundraising, grant, and donor records.
• Prompt escalation of significant risks and barriers.
• Consistent, accurate, and actionable weekly Board reporting.
• Reliable completion of assigned priorities.
• Consistent adherence to confidentiality, financial controls, authorization requirements, and professional standards.