Administrative Assistant II, Commercial Operations, South Bend, IN

Administrative Assistant II, Commercial Operations

Job Category: Administrative/Service Support Requisition Number: ADMIN004222

Posted: May 14, 2026

Full-Time

On-site

South Bend Main Office 100 N Michigan St South Bend, IN 46601, USA

Job Details

POSITION SUMMARY Provides support to management to contribute to the overall efficient operation of the department.

ESSENTIAL REQUIREMENTS

• Records and maintains real property liens according to applicable county and state requirements and follows for clear title in accordance with the credit approval.
• Records and maintains collateral liens on titled collateral.
• Performs annual notification of potential buyers in order to maintain collateral perfection on crops/livestock.
• Processes lien releases in accordance with all collateral release policies, including logging and tracking status. Researches and prepares all applicable documentation to effectuate the release of collateral.
• Tracks for acknowledgement of life insurance assignments and follows up semi-annually to ensure the assignments remain in place.
• Completes assigned weekly and monthly reports in a timely and efficient manner.
• Works with lenders to obtain the needed items to clear documentation exceptions.
• Prepares and images loan files. Indexes the imaged documents and ensures the accuracy of the customer information.
• Files all legal documents and ensures they are filed properly in the mail room.

Administrative Responsibilities

• Coordinates the efficient operations of the department/region by maintaining confidential and general files, scheduling daily tasks and performing necessary clerical duties relevant to the assigned area.
• Regular and predictable attendance is an essential requirement of the position.
• Completes assigned compliance training related to the position.
• Must understand all applicable laws and regulations that apply to the position and complies with the requirements.

NON-ESSENTIAL FUNCTIONS Performs all other duties as assigned.

EXPERIENCE/SKILLS

• One (1) or more years of commercial or consumer loan experience preferred.
• Two (2) or more years of experience in an office environment preferred.
• Proficiency in MS Office software (ie., Excel, Word) is essential.
• Analytical and problem-solving skills with attention to detail.
• Ability to handle stressful situations with calmness and courtesy.
• Maintains good records and file management skills.
• Ability to handle multiple tasks and frequent interruptions.
• Ability to communicate effectively, both orally and in writing.

EDUCATION High School Diploma/GED required.

TRAVEL REQUIREMENTS Minimal or occasional travel as needed for meetings, projects, training, etc.

PHYSICAL The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds.

EQUIPMENT MS Office PC, fax, phone and standard office equipment.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.