Procurement Manager

Job Title

Responsibilities Job Specific Competencies:

• Assist with purchasing medical supplies, equipment, pharmaceuticals, and services in accordance with clinical and operational needs.
• Monitor inventory levels in Central Store to ensure uninterrupted patient care; including ability to issue, track, and reconcile purchase orders.
• Proactively resolve invoice discrepancies and delivery issues.
• Coordinate with clinical departments to understand usage patterns and urgent needs.
• Maintain consistent communication and working relationships with approved healthcare vendors, distributors, and group purchasing organizations (GPO's).
• Coordinate with supply vendors to manage inventory availability, substitutions, recalls, and back orders; including internal assistance and communication for recall management and product traceability
• Ensure compliance with healthcare regulations, accreditation standards, and internal policies.
• Develop and implement procedures related to critical supplies, emergency sourcing, and vendor escalation paths.
• Support contract pricing compliance and item standardization initiatives.
• Maintain accurate documentation for audits and regulatory reviews.
• Accurately maintain purchasing data in various material management systems.
• Assist with spend analysis, cost-saving initiatives, and budget tracking.
• Identify opportunities to improve purchasing efficiency and supply continuity.
• Assist with standardizing supplies and improving workflows.
• Supervise the two part-time receiving clerks and two part-time couriers, including coordination of daily assignments, workflow expectations, and communication of purchasing and delivery priorities.
• Other duties as assigned.
• Although core responsibilities are consistent, additional routine duties may be assigned based on the specific workflows and operation needs of the department.

JCMG Core Competencies:

• Strives for continuous quality improvement.
• Participates in educational experiences designed to maintain and/or improve professional competence.
• Maintains high work ethic standards.
• Provides quality customer service to staff, patients and visitors at all times.

Minimum Qualifications Education:

• Associate's degree or bachelor's degree in supply chain, Business Administration, Healthcare Administration, or equivalent experience

Experience:

• Medical office or other healthcare experience preferred, but not required
• Previous experience with computerized purchasing software
• Previous experience managing relationships with medical supply vendors, distributors, and/or group purchasing organizations (GPO's)

Certification/License:

• N/A

Knowledge/Skills/Abilities:

• Good organizational skills
• Communicate professionally and effectively (verbal and written) with staff and peers
• Ability to effectively navigate and resolve internal discrepancies and issues
• Ability to prioritize in a fast-paced healthcare environment