Part-Time Executive Assistant (Must live in HUB Zone)

Job Description

Job Description

Join Our Team at Niyam IT: Embrace Diversity, Excel Together

Are you ready to be part of a dynamic, inclusive, and fearless team that values your well-being and individuality? At Niyam, we’re not just a company; we’re a close-knit community of experts and leaders dedicated to providing IT solutions for esteemed clients.

Niyam provides IT solutions to improve system efficiency while optimizing the value that we deliver to our customers. Our team members have the drive and the right mindset to take ownership of the projects they work on. They partner with our customers, going the extra mile when necessary to ensure success.

What We Offer:

• Comprehensive Benefits: We’ve got you covered with 100% company-paid health, dental, vision, life, and AD&D insurance.
• Peace of Mind: Enjoy free short-term and long-term disability coverage, ensuring your financial security in any situation.
• Flexible Work Hours: Life doesn’t always fit into a 9 to 5 schedule. We offer flexibility to help you manage your work-life balance effectively.
• Remote and Hybrid Work: Niyam understands the value of flexibility. We offer remote and hybrid work options on our projects.
• Paid Time Off: Recharge and rejuvenate with our generous paid time off policy.
• Retirement Plans: We care about your future. Niyam offers retirement plans to help you secure your long-term financial goals.
• Career Growth: Niyam is not just a job; it’s a career journey. We provide a supportive environment for your professional development and offer fully paid opportunities (including technology and business conferences) for training and advancement within the company.
• Great People: Our people are the blueprint of who Niyam is to the industry and community.
• Great Environment: Niyam fosters a great environment where innovation, collaboration, and personal growth thrive.
• Diversity & Inclusion: We believe in the strength of diverse perspectives. Your unique ideas are welcomed and celebrated every day at Niyam.

Join us in creating a workplace where innovation, diversity, and well-being thrive. Your journey at Niyam awaits. Apply today!

Niyam is seeking an Executive Assistant to join our team in support of our work. Position is hybrid, with 1-2 days onsite at our Fairfax, VA office and 3 days remote. The Executive Assistant will provide high-level administrative support to the C-Suite members. Reporting directly to the President and COO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.

Role and Responsibilities 

• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.
• Organize complex calendars and schedules, resolving any scheduling issues.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Arrange travel and accommodation for executives. Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours.
• Assist the Executive’s clientele and guests via in person or other forms of communication to assist with answering questions or directing inquiries. 
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance. 
• Maintain office supplies and overall office needs.

 

Qualifications and Education Requirements 

• Bachelor's degree required.
• 6+ years of related experience required in working in an executive assistant role supporting C-Level executives.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Ability to communicate effectively and professionally.
• Ability to reliably commute to the office as needed.
• Flexible hours as dictated by the needs of business for projects and meetings.
  

Preferred Skills 

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.
• Ability to learn new ideas and capabilities: Ability to rapidly assimilate new ideas and information through self-driven learning and research.
• Dynamic, personable, and self-motivated personality.
• Conceptual, quantitative, organizational, research, written and verbal communication, sound judgment, problem solving, and independent working skills.
• Interpersonal and teamwork skills to work with individuals and organizations, to include varying levels and types (Government, Industry).
  

Niyam IT, Inc. is an Equal Opportunity (“EEO”) Employer. All qualified applicants will receive consideration without regard to race, color, creed, religion, sex, sexual orientation, gender identity, pregnancy, marital status, partnership status, age, citizenship status, veteran or military status, medical condition, genetic information, national origin, disability, unemployment status or any other characteristic prohibited by federal, state and/or local laws.