Tech Grove Event Coordinator

Central Florida Tech Grove:

The Central Florida Tech Grove is a nationally recognized hub for defense innovation, connecting the Department of War with industry, academia, and entrepreneurs. Located within Orlando's world-class modeling and simulation ecosystem, Tech Grove accelerates technology transition through collaboration, challenge-based programs, and startup engagement. It serves as both a physical space and virtual platform for solving mission-critical defense challenges. The Grove plays a key role in expanding the defense industrial base and driving applied research with real-world impact. UCF's leadership of Tech Grove helps advance national security, innovation, and regional economic growth. For more information, visit the Central Florida Tech Grove website.

The Opportunity:

The Tech Grove Event Coordinator is responsible for coordinating day-to-day facility operations and ensuring all scheduled events are executed smoothly and professionally. This position manages event scheduling and prepared according to client requirements. This position also conducts pre-event walkthroughs with customers to verify that technical and A/V systems are functioning properly and meet event needs. This role involves a high level of comfort and professionalism when working with military and government customers.

Responsibilities:

Facility & Event Operations

• Manage the facility's event calendar and oversee scheduling logistics.
  
• Coordinate event bookings, ensuring proper documentation and confirmation of customer requirements.
  
• Maintain awareness of upcoming events and proactively prepare facility spaces accordingly.
  
• Ensure facility readiness for meetings, trainings, and special events.
  

Customer Service & Communication

• Monitor and respond to facility email communications in a timely and professional manner.
  
• Field incoming phone calls and provide accurate information regarding event availability, policies, and services.
  
• Serve as a primary point of contact for clients regarding event planning, facility use, and setup needs.
  

Event Setup & Execution

• Ensure rooms and event spaces are arranged according to customer specifications, including seating layout, tables, signage, parking reservations, and equipment.
  
• Coordinate with staff/vendors as needed to support event setup and breakdown.
  
• Confirm all facility resources (keys, access, supplies, equipment) are available prior to event start time.
  

Technical & A/V Support Oversight

• Conduct walkthroughs with customers prior to events to verify setup meets expectations.
  
• Ensure A/V equipment, presentation systems, microphones, and other technical tools are functional.
  
• Troubleshoot or coordinate troubleshooting of technical issues as needed to ensure event success.
  

Facility Monitoring & Standards

• Maintain a clean, organized, and professional facility environment.
  
• Ensure safety protocols and facility procedures are followed.
  
• Identify facility issues (maintenance needs, equipment concerns, supply shortages) and report or coordinate resolution.
  
• Other duties as assigned.
  

Minimum Qualifications:

Bachelor's or Master's degree and 2+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Demonstrated ability to coordinate multiple projects simultaneously, ensuring timelines, milestones, and deliverables are tracked and met.
  
• Experience supporting program or project managers with planning, execution, and monitoring activities across the project lifecycle.
  
• Strong organizational skills with experience maintaining project documentation, schedules, action items, and status reports.
  
• Ability to facilitate communication across cross-functional teams, ensuring alignment between stakeholders, leadership, and project teams.
  
• Experience preparing briefing materials, reports, and dashboards to support leadership visibility and decision-making.
  
• Working knowledge of basic A/V equipment and event technology and basic troubleshooting knowledge for A/V and technical systems.
  

The most successful candidates may possess the following qualities:

• Familiarity with budget tracking, resource coordination, and vendor support activities within a project environment.
  
• Proven ability to identify risks, track issues, and support mitigation efforts to keep projects on schedule.
  
• Experience coordinating meetings, workshops, or training sessions, including logistics, scheduling, and follow-up actions.
  
• Strong attention to detail with the ability to ensure compliance with organizational processes, policies, and reporting requirements.
  

Special Instructions to the Applicants:


This role may require access to secure facilities or classified information. Selected candidate must meet all federal security requirements, which may include obtaining a U.S. Government security clearance.

This is a Contract and Grant (C&G) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

The anticipated salary range for this position is $48,722 to $54,203. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.


If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H-1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

Classification Title: Event Coordinator

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.


W orking at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
  
  

• Paid time off, including annual and sick time off and paid holidays
  
  

• Retirement savings options
  
  

• Employee discounts, including tickets to many Orlando attractions
  
  

• Education assistance
  
  

• And more...For more benefits information, view theUCF Employee Benefits Guide.
  
  

Dive into our Total Rewards Calculatorto discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.


Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department
Office of Research - Operations

Work Schedule
Monday through Friday, 8:00 a.m. to 5:00 p.m. Schedule may vary based on operational needs. Occasional evening or weekend hours may be necessary to support initiatives aligned with program objectives.

Type of Appointment
Regular

Expected Salary
$48,722.00 to Negotiable

Job Posting End Date
06-12-2026-12-00-AM

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.


UCF is proud to be a smoke-free campus and an E-Verify employer.


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