Administrative Assistant

Description

Who Is Prince?

Founded in 1959 by Ed Miller near Chicago, Prince Industries has grown from a one-man shop into a global manufacturing partner. With seven facilities across the U.S. and China, we serve industries from hydraulics to aerospace, handling everything from just-in-time components to high-volume assemblies.

At Prince, we don’t just make parts—we solve complex supply chain challenges. We are a strategic partner, focused on helping clients improve products, reduce costs, and simplify operations. Certified to ISO 9001:2015, ISO 13485, and AS9100 standards, we combine quality, innovation, and growth-minded thinking to deliver real value.

Job Summary 

The Administrative Assistant provides entry-level clerical and office support for a manufacturing job shop. This role helps keep daily operations organized by assisting with data entry, filing, document preparation, and general administrative tasks. The ideal candidate is dependable, detail-oriented, eager to learn, and comfortable supporting both office and shop floor teams. 

Essential Duties and Responsibilities 

• Provide general administrative support to office, operations, and manufacturing teams. 

• Enter and update basic information in company systems, spreadsheets, or databases. 

• Prepare, scan, file, and organize production paperwork, purchase documents, customer orders, and office records. 

• Support purchasing, shipping, receiving, quality, and production teams with basic documentation needs. 

• Follow company safety, quality, confidentiality, and workplace procedures. 

• Perform other administrative duties and projects as assigned. 

Required Skills and Attributes 

• Strong attention to detail and accuracy. 

• Good organizational and time management skills. 

• Professional verbal and written communication skills. 

• Basic computer skills, including Microsoft Outlook, Word, and Excel. 

• Ability to learn company systems, forms, part numbers, job travelers, and production paperwork. 

• Dependable, flexible, and willing to help where needed. 

• Comfortable communicating with office staff, shop employees, customers, and vendors. 

• Ability to maintain confidentiality and handle information professionally. 

Education and Experience 

• High school diploma or GED required. 

• Prior office, administrative, receptionist, customer service, data entry, or clerical experience preferred but not required. 

• Manufacturing experience is helpful but not required; willingness to learn is important. 

• Basic experience with Microsoft Office preferred. 

Physical Job Requirements and Work Environment 

• Regularly required to sit for extended periods while working at a computer. 

• Occasionally required to stand, walk, reach, bend, or move throughout office and production areas. 

• Frequently required to perform repetitive hand and wrist movements while using a keyboard, mouse, scanner, copier, or other office equipment. 

• Occasionally required to lift, push, or pull office supplies, paperwork, files, or light materials up to 25 pounds. 

• May occasionally enter production areas where noise, moving equipment, machinery, metalworking fluids, dust, or other shop conditions may be present. 

• Must follow all posted safety requirements, including use of personal protective equipment when entering designated production areas. 

Benefits

• Blue Cross Blue Shield Medical insurance

• Dental PPO Insurance
• Vision PPO Insurance
• Short-Term & Long-Term Disability Insurance
• Company Paid Life Insurance and AD & D – Including options to add on additional life insurance for yourself, spouse & children.
• Critical Illness Insurance
• Accident Insurance
• 401(k) Fidelity Plan with strong employer match
• Personal Retirement Advisor
• Generous PTO Policy and 9 Paid Holidays per year
• 100% Tuition Reimbursement for Job-Related Classes
• Personal Protective Equipment reimbursement (safety glasses, shoes, etc.)
• Uniform Rental Service
• Employee Events

Due to ITAR regulations, only U.S. persons—defined as U.S. citizens, lawful permanent residents (Green Card holders), and U.S. nationals—are eligible for this position.

*We are an Equal Employment Opportunity ("EEO") Employer. Applicants can learn more about Prince's status as an equal opportunity employer by viewing the federal "EEO is the Law" poster ( )