Cause Capacity - Part-Time Administrative & Operations Specialist (Fractional / Contract)

Job Description

Job Description

This is a remote position.

Part-Time Administrative & Operations Specialist (Fractional / Contract)

Employment Type: Part-Time (As-Needed), Independent Contractor
Location: Remote (U.S.-based)
Hours: ~10–40 hours/month, depending on client needs
Compensation: $25 to $40 hourly, commensurate with experience

About Cause Capacity

Cause Capacity partners with nonprofits and small businesses to strengthen their people, systems, and operations. We step in as embedded partners—helping organizations run more effectively so they can focus on their mission and growth.

Our clients are often in moments of transition or expansion. They don’t just need extra hands—they need thoughtful, reliable operators who can bring structure, clarity, and follow-through. Learn more at or check us out on LinkedIn.

About the Role

We’re building a bench of highly capable, detail-oriented operators who can step into client environments and provide flexible, high-quality administrative and operational support.

This is not a traditional admin role. You’ll be trusted to own tasks, improve systems, and anticipate needs —often with limited oversight. Assignments will vary across clients, and may be short-term, ongoing, or project-based.

This role is ideal for someone who enjoys variety, thrives in ambiguity, and takes pride in making things run smoothly behind the scenes.

Who You Are

You’re the person others rely on to “just figure it out.” You bring structure to chaos, follow through on details, and don’t wait to be told what to do next.

You might describe yourself as:

● Resourceful and proactive — you identify gaps and solve problems independently

● Highly organized — you build systems that keep people and projects on track

● Service-oriented — you take pride in supporting teams and leaders effectively

● Adaptable — you can shift between clients, tools, and priorities with ease

● Comfortable with ambiguity — you don’t need everything spelled out to move forward

You’re also excited by the opportunity to work across mission-driven organizations and growing businesses , contributing in a flexible, fractional capacity.

What You’ll Do

You’ll serve as an embedded support partner across a range of client needs. Responsibilities will vary based on your strengths and client engagements, and may include:

Administrative & Operational Support (Small Biz + Nonprofit Clients)

● Manage calendars, scheduling, and meeting coordination

● Organize inboxes and communications workflows

● Create, maintain, and improve file systems and documentation

● Support internal processes to improve efficiency and clarity

Finance & Back-Office Support (Small Biz + Nonprofit Clients)

● Track expenses, process invoices, and support reconciliations

● Maintain financial records, service contracts, and documentation

● Coordinate with external vendors (e.g., contractors, bookkeepers, accountants)

Executive Support (Small Biz + Nonprofit Clients)

● Manage complex calendars and priorities for senior leaders

● Draft communications, presentations, and board materials

● Serve as a liaison between leadership, board members, clients, and/or stakeholders

● Support client and/or donor relationship management

Digital & Communications Support (Small Biz + Nonprofit Clients)

● Schedule and post social media content

● Draft newsletters or blog content

● Update website content (basic CMS edits)

Fundraising & CRM Support (Nonprofit Clients)

● Maintain and update CRM systems (e.g., Salesforce)

● Process donations and generate reports

● Draft donor communications and prepare outreach materials

● Support events and donor engagement activities

Grants & Compliance (Nonprofit Clients)

● Track grant deadlines and reporting timelines

● Prepare and organize grant materials and documentation

● Maintain accurate funder records and files

Program & Team Operations (Nonprofit Clients)

● Track program data, timelines, and deliverables

● Support participant or volunteer coordination

● Prepare reports and routine communications

What You Bring

Experience

● 3+ years of experience in administrative, operations, or similar roles

● Experience supporting small teams, startups, or nonprofits strongly preferred

● Comfortable working in a remote, fast-moving, and client-facing environment

Core Skills

● Strong organizational and project management skills

● Excellent written and verbal communication

● High attention to detail and follow-through

● Ability to manage multiple priorities across different clients

● Sound judgment and ability to handle confidential information

Technical Skills

● Proficiency in Google Workspace and/or Microsoft Office

● Expertise in calendar management, including proactive prioritization and schedule optimization

● Experience with project management tools (e.g., Asana, Monday.com)

● Comfort learning new systems quickly

Bonus Experience

● CRM systems (e.g., Salesforce)

● Financial tools (e.g., QuickBooks, Bill.com)

● Canva or basic design tools

● Website platforms (e.g., WordPress, Wix)

How This Role Works

● This is a 1099 contractor role , not a full-time position

● Work is assigned on an as-needed, project-based basis

● Hours may vary month-to-month depending on client demand

● You’ll work both independently and as part of the Cause Capacity team

Why Join Cause Capacity

● Flexible, remote work

● Exposure to a variety of mission-driven organizations and businesses

● Opportunity to do meaningful, behind-the-scenes work that drives real impact

● Ability to build a portfolio of diverse operational experience

How to Apply

We would love to learn more about you! Complete the application found at Please complete the pre-screening questions and submit your resume, along with a cover letter sharing your interest in this opportunity. Incomplete applications will not be considered.

We welcome applications on an ongoing basis. Administrative support needs are dependent on client demand, and applications will be reviewed when we need to expand our capacity.

Cause Capacity is an equal opportunity employer.