Maintenance and Planner/Scheduler (Two Positions)

Maintenance and Planner/Scheduler

James Madison University Facilities Management is seeking applicants for our Maintenance and Planner/Scheduler positions. A successful candidate will independently schedule resources in support of maintenance, events, and projects by effectively communicating needs with customers, managers and supervisors.

Duties and Responsibilities:

• Daily/Weekly Craft and Crew Scheduling:
• Develops scheduled and repetitive work orders based on resource availability.
• Provides zoned overviews of facility inspections through the coordination and direction of the senior planner.
• Facilitate a weekly scheduling meeting involving all trade supervisors for reviewing the following weeks work and updating current work loads.
• Set-up and track all internal maintenance projects to include time frames, budget, manpower availability, workload, and status.
• Work with all campus departments along with the maintenance trades in developing a comprehensive summer schedule that includes all housekeeping, engineering, and shop projects and sweeps needed to be completed prior to students arriving.
• Keep the Master Schedule up-to-date with all projects and events throughout the year.
• Schedule in Resource 25 as needed for for maintenance procedures on campus.
• Prepare and submit permits for required activities to the state for approval.
• Post outages and closures on the FM web site when scheduled.
• E-mail customers to confirm scheduled FM events that will involve their areas.
• Ensures a timely review of the maintenance backlog.
• Priority repairs are established based on work order priority status codes developed through the planner and customer feedback.
• Project Management Coordinator:
• Works one-on-one with customers, contractors, managers and supervisors to develop scope of work and time frames.
• Assures that the customer is aware of the permits that are required and that they are in place prior to project startup.
• Forecast/Project current and future needs related to services, personnel, and equipment. Make recommendations to the Senior Planner.
• Develops all paperwork to ensure data is accurately captured and a clear definition and scope of work is communicated with the customer and project team.
• Ensures projects are developed and resource availability is scheduled.
• Reviews all project and equipment type requests.
• Develops an approval routing to ensure estimates are clearly communicated to customers and project team.
• Coordinate FM crews and contractors working on in-house projects.
• Have established policy and procedures related to costs associated with a project request and have established accounting procedures.
• Special Event Coordination:
• Assist with event related activities for proper support by working with managers, supervisors, contractors, vendors and others as needed to ensure proper progression of the event.
• Barrier management to ensure customer issues are addressed time Facilities & Campus Inspections:
• Works with the inspection team, customers and Facilities Management in the inspection of a facilities with a comprehensive database.
• Develops annual inspection schedules to cyclical time frames have been developed with a comprehensive database established for management of cost analysis and future capital project development.
• Employee may be required to temporarily work another shift based on business need.

Qualifications:

• Event, planning and scheduling knowledge related to a facilities environment and program management.
• Estimating knowledge in residential and small commercial applications, to include electrical, plumbing, HVAC, paint, carpentry, etc. related to minor construction work.
• Working knowledge and general training in a facilities and project management environment.
• The ability to communicate with technical and program managers.
• Skilled in resource planning, scheduling and estimating.

Additional Posting Information:

• Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check and an acceptable MVR.
• EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination.
• Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at View phone number on click.appcast.io or View email address on click.appcast.io.