Sr. Executive Assistant

Job Title

Be the First to Apply

Job Description

Are you ready to make an impact at DTCC? Do you want to work on innovative projects, collaborate with a dynamic and supportive team, and receive investment in your professional development? At DTCC, we are at the forefront of innovation in the financial markets. We are committed to helping our employees grow and succeed. We believe that you have the skills and drive to make a real impact. We foster a thriving internal community and are committed to creating a workplace that looks like the world that we serve. Human Resources is a strategic partner to the business, dedicated to managing DTCC's human capital initiatives, sustaining a work environment that promotes excellent performance across the organization and developing and retaining a global workforce that contributes to DTCC's strategy and business imperatives.

Pay and Benefits:

• Competitive compensation, including base pay and annual incentive
• Comprehensive health and life insurance and well-being benefits, based on location
• Pension / Retirement benefits
• Paid Time Off and Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
• DTCC offers a flexible/hybrid model of 3 days onsite and 2 days remote (onsite Tuesdays, Wednesdays and a third day unique to each team or employee).

The Impact You Will Have in This Role:

Executive Calendar & Schedule Management • Own end-to-end calendar management for the President, exercising independent judgment to prioritize competing demands across internal and external stakeholders • Maintain a structured briefing system ensuring the executive enters every meeting fully prepared with relevant context, background materials, and pre-read documents • Proactively identify and resolve scheduling conflicts, often weeks in advance, protecting time for strategic priorities and focused work • Coordinate complex multi-party meetings with regulators, global counterparties, board members, and senior industry stakeholders across time zones • Manage cadence of recurring meetings (leadership team, board committees, town halls), including logistics, agenda development, and materials distribution

Organizational Systems & Process Excellence • Design, implement, and continuously refine organizational systems that enhance the executive's productivity and ensure nothing falls through the cracks • Maintain a rigorous action-item and follow-up tracking system, monitoring commitments made by and to the executive across all forums and meetings • Develop and manage a structured filing and document management system for correspondence, agreements, board materials, and regulatory communications • Build and maintain a stakeholder relationship database capturing key contacts, interaction history, and relationship context to support the executive's engagement priorities • Create and maintain standard operating procedures for recurring administrative processes, enabling consistency, continuity, and delegation Interview note: Candidates will be asked to describe specific organizational systems they have personally designed, the problem each was built to solve, and measurable outcomes achieved.

International & Domestic Travel Management • Manage complex, multi-leg international travel itineraries across multiple time zones, including Europe, Asia-Pacific, and the Americas • Maintain current working knowledge of visa requirements, entry documentation, and travel advisories for key markets including the UK, EU, Singapore, Hong Kong, Japan, and other major DTCC jurisdictions • Build and manage relationships with preferred travel vendors and corporate travel platforms to ensure seamless, policy-compliant executive travel • Prepare comprehensive travel dossiers including itineraries, hotel details, meeting logistics, local contacts, emergency protocols, and relevant briefing context • Anticipate and resolve travel disruptions in real time — including rebooking flights, securing alternative accommodations, and communicating changes to all affected parties • Track and reconcile travel expenses, ensuring timely and accurate submission in accordance with DTCC policy

Communications & Correspondence • Screen, triage, and respond to executive correspondence with appropriate judgment about escalation, urgency, and delegation • Draft high-quality written communications on behalf of the executive, including correspondence to regulators, industry peers, board members, clients, and internal stakeholders • Maintain strict confidentiality across all executive communications, including sensitive personnel, regulatory, and strategic matters • Serve as a credible and professional point of contact representing the President to internal and external audiences at all levels

Event Planning & Executive Engagements • Plan and execute executive-level events including leadership offsites, client dinners, industry receptions, town halls, team recognition events, and speaking engagements • Manage all event logistics including venue selection, catering, AV requirements, run-of-show, seating arrangements, and attendee communications • Support the executive's participation in industry conferences — including FIA, SIFMA, ISDA, and other relevant forums — coordinating registration, scheduling, briefing materials, and follow-up • Coordinate client-facing and stakeholder entertainment in a manner consistent with DTCC's brand standards and compliance requirements • Produce post-event recaps and follow-up task lists to ensure relationship continuity and commitment tracking

Financial & Administrative Operations • Process and reconcile expense reports, vendor invoices, and procurement requests in accordance with DTCC policy and approval workflows • Track relevant departmental budget items as assigned, flagging variances and supporting cost management processes • Coordinate onboarding logistics for new senior leaders joining the division

**NOTE: The Primary Responsibilities of this role are not limited to the details above.

Talents Needed for Success:

Required • 10+ years of executive assistant experience supporting a C-suite, Managing Director, Division President, or equivalent senior executive, preferably in financial services, asset management, fintech, or a similarly regulated environment • Demonstrated experience managing complex international travel, including direct working knowledge of visa and entry documentation requirements across major global jurisdictions • Exceptional organizational skills with a verifiable track record of designing and building systems that measurably improve executive effectiveness • Superior written and verbal communication skills, including demonstrated experience drafting professional correspondence, briefing documents, and executive-level communications • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), enterprise calendar platforms, and corporate travel management systems • Unwavering commitment to confidentiality and discretion in handling sensitive organizational, personnel, and regulatory information • Demonstrated experience planning and executing executive-level events and logistically complex engagements • Ability to manage competing priorities with urgency, calm composure, and sound judgment in high-pressure environments

Preferred • Experience supporting external-facing executives in financial services who meet with diverse constituents such as clients, regulators, and other senior-level industry participants • Bachelor's degree or equivalent professional experience

The salary range is indicative for roles at the same level within DTCC across all US locations. Actual salary is determined based on the role, location, individual experience, skills, and other considerations. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.