Attorney Practice Coordinator

Are you an experienced legal administrative professional who thrives in a fast-paced law firm environment? We’re seeking an Attorney Practice Coordinator to provide high-level support to multiple attorneys, coordinate litigation-related activities, and help ensure court filings, legal documents, and critical deadlines are managed accurately and efficiently.

This is an excellent opportunity for a detail-oriented, proactive professional with extensive litigation support experience who enjoys collaborating with attorneys and internal teams to keep legal practices running smoothly.

Key Responsibilities

• Provide comprehensive administrative and litigation support to multiple attorneys simultaneously.
• Coordinate requests with internal attorney support teams and other firm departments, ensuring submissions are complete, accurate, and not duplicated.
• Track, verify, and communicate court deadlines, filing dates, and other critical administrative deadlines.
• Create and maintain matters in Virtual Binder and ensure documents are accurately organized in NetDocuments.
• Prepare, update, and finalize Tables of Contents (TOCs) and Tables of Authorities (TOAs) using Best Authority.
• Coordinate and complete electronic court and administrative filings through ECF systems.
• Prepare and submit New Client Matters (NCMs) and coordinate transcription services.
• Manage legal document production, printing, assembly, and distribution.
• Maintain attorney contact lists and records through Outlook and InterAction CRM.
• Submit daily task logs and assist with reviewing and revising client pre-bills as needed.

Qualifications

• 10+ years of litigation secretary, legal secretary, or senior legal administrative support experience.
• Extensive experience with electronic court filings and court filing procedures.
• Advanced experience preparing Tables of Contents and Tables of Authorities using Best Authority.
• Strong understanding of legal terminology, litigation procedures, and court deadlines.
• Experience supporting multiple attorneys in a busy law firm environment.
• Proficiency with document management systems, particularly NetDocuments.
• Experience using BigHand for legal document production.
• Strong organizational, communication, prioritization, and problem-solving skills.
• Ability to manage competing priorities while maintaining accuracy and attention to detail.
• A proactive, service-oriented approach with the ability to work independently and collaboratively.

Preferred Qualifications

• Experience in a mid-size or large law firm.
• Background in labor and employment law or a litigation-focused practice.
• Familiarity with Virtual Binder, InterAction CRM, Adobe Acrobat, Microsoft Office, and Outlook.