Payroll Specialist

Job Description

Job Description

We are looking for a Payroll Specialist to join a non-profit organization in Richfield, Minnesota on a Contract basis. This role will support payroll operations for a large workforce, helping ensure employees are paid accurately and on schedule while the team manages a period of transition. The ideal candidate brings hands-on payroll expertise, strong knowledge of tax and deduction rules, and the ability to work efficiently in a collaborative, deadline-driven environment.

Responsibilities:
• Manage biweekly payroll processing for a workforce of more than 3,000 employees, ensuring accuracy and timeliness throughout each pay cycle.
• Prepare, review, and finalize payroll data by auditing entries, validating calculations, and correcting issues before processing is completed.
• Apply payroll tax requirements and monitor compliance with applicable federal, state, and local regulations.
• Oversee wage garnishments and employee deductions, making sure all withholding activity is administered correctly.
• Support payroll activities related to union employees, including required calculations and reporting.
• Reconcile payroll records, investigate discrepancies, and resolve variances in coordination with relevant teams.
• Maintain and update employee payroll information to keep records current and accurate.
• Respond to payroll questions from employees and internal partners, providing timely and thorough support.
• Use advanced Excel tools to review payroll data, identify trends or errors, and assist with reporting needs.
• Partner with Finance, Human Resources, and payroll colleagues to support accurate processing and continuity during the transition period.• At least 3 years of payroll experience with strong attention to detail.
• Background handling high-volume payroll in a complex employee environment.
• Solid understanding of payroll taxes, garnishments, deductions, and regulatory compliance.
• Strong Microsoft Excel skills, including functions such as VLOOKUP for data review and analysis.
• Excellent attention to detail with the ability to organize work effectively and meet deadlines.
• Ability to manage multiple priorities in a fast-paced, team-oriented setting.
• Experience with union payroll is preferred.
• Familiarity with payroll platforms such as ADP Workforce Now or Paylocity is preferred.