Office Accounting Specialist I

Office Accounting Specialist I

Location: Huntsville, AL

Hours: Full-time, Monday through Friday, 8:00 AM - 4:30 PM

Company Overview:

MEDTHERM, a member of the Raptor Scientific family, is a leading Global Aerospace & Defense Test and Measurement Company specializing in the assembly of Heat Flux Transducers and Thermocouples. Our focus on customer needs extends across engineering, field measurement, software development, and manufacturing. Located just south of downtown Huntsville, our team is dedicated to providing top-quality solutions and full-spectrum support.

Position Overview:

MEDTHERM is seeking an Office Accounting Specialist who will play a key role in supporting both the financial and administrative functions of a fast-paced aerospace manufacturing environment. This position is responsible for managing accounts payable and receivable, processing payroll through ADP, and maintaining accurate and compliant financial records.

The ideal candidate is detail-oriented, highly organized, and able to collaborate cross-functionally with production, purchasing, and leadership to ensure accurate financial operations and documentation.

Key Responsibilities:

• Review and process vendor invoices, ensuring accuracy against purchase orders and receiving documentation
• Enter invoices into ERP/accounting system (PLEX) with appropriate cost coding
• Prepare and issue vendor payments (check, ACH, credit card)
• Maintain vendor records, including W-9s and tax documentation
• Resolve vendor discrepancies and respond to inquiries
• Generate and distribute customer invoices
• Apply customer payments and reconcile accounts
• Monitor aging reports and follow up on past-due balances
• Communicate with customers regarding payment status and documentation
• Process payroll using ADP and maintain payroll records, including timekeeping, overtime, and deductions
• Coordinate benefits deductions and payroll updates
• Ensure compliance with federal, state, and company payroll regulations
• Partner with HR and leadership to resolve payroll-related inquiries
• Maintain organized financial records and assist with monthly reconciliations and reporting
• Reconcile company credit cards and employee expense reports
• Support preparation of financial reports for leadership review
• Maintain tax exemption certificates and compliance documentation
• Assist with audits by gathering and organizing financial records
• Support documentation related to purchase orders and cost tracking
• Ensure alignment with aerospace quality and traceability standards
• Assist with purchasing documentation and vendor setup
• Provide general administrative and financial support to management
• Maintain strict confidentiality of financial and payroll information

Education:

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred

Requirements:

• 3+ years of accounting or bookkeeping experience
• Experience processing payroll using ADP
• Experience with accounting systems (PLEX or similar preferred)
• Manufacturing or aerospace experience is a plus

Equal Employment Opportunity:

MEDTHERM is an Equal Employment Opportunity (EEO) employer and provides equal employment opportunities to all employees and applicants for employment. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit-based factors.

Note: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions.

Thank you for your interest in the position. As part of our hiring process, we conduct background checks to ensure the safety and integrity of our workplace. By submitting your application, you acknowledge and consent to these pre-employment screening procedures.