Sacramento Airport Administrative Assistant

Administrative Support

Provides administrative support to ensure efficient operation of the office, including processing payroll, status changes, pre-employment and new hire paperwork; answering telephones and interacting with customers and employees; and maintaining operational and personnel documents.

Essential Duties And Responsibilities:

Essential duties and responsibilities include the following, but other duties may be assigned.

• Answers the department telephone, takes messages, forwards calls and coordinates with callers, employees and TMM
• Maintains a working knowledge of all open
• Maintains records of resumes, applicant flow and employee
• Assists and coordinates job fairs with public organizations as needed
• Initiates contact with possibly qualified candidates for specific job openings and provides information about the organization and position. Informs applicants of job duties and responsibilities, compensation and benefits, work schedules and work conditions, policies and other
• Greets and screens visitors, as Exhibits tact and diplomacy in dealing with a variety of people. Understands company policies and procedures.
• Understands company Worker's Comp, General Liability and Property Damage programs and Researches various subjects on behalf of managers.
• Appropriately handles complaints from customers and
• Uses the computer to access Outlook Web to review, monitor, submit and answer emails. Also sets reminders and calendar invites via Outlook Web
• Uses the computer to prepare Word and Excel documents in support of the operations, including documents such as work schedules, QA reports, disciplinary action forms and other operational or personnel
• Uses the computer to process payroll through Kronos and prepares required payroll reports. Uses the computer to access company required
• Tracks employee attendance daily and logs in Attendance Reviews Payroll Register weekly/biweekly for discrepancies.
• Assists in the preparation and processing of pre-employment and new hire orientation paperwork for applicants and new employees via Onboarding and ADP
• Assists with variety of employee matters including pay, benefits or personal
• Performs secretarial and administrative support functions for managers, supervisors and
• Maintains Annual Recurring Training binder current and up to date ensuring that account is compliant with monthly training and all members of management are aware of the monthly topics. Also ensures employee signatures have been
• Tracks monthly office and uniform budget in order to submit monthly
• Maintains employee personnel files to include separate ID files and employee confidential Conducts quarterly audits of employee personnel files to include confidential files.
• Demonstrates regular, predictable attendance at the job site or
• Assists with special projects and assume responsibility for the development, administration, and promotion of specific projects as needed.
• Assist with any other Administrative or training task that may be

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education/Experience:

Minimum of a high school diploma or general education degree (GED) and one to three years of related experience and/or training; or equivalent combination of education and experience.

Computer Skills:

Basic Microsoft Word, Excel, Outlook Web, and other computer knowledge. Basic knowledge of Payroll reporting and Kronos is a bonus, but not a requirement.

Language Ability:

Ability to speak, read and interpret documents such as safety rules, programs, policies and procedure manuals in English. Ability to write routine reports and correspondence in English.

Math Ability:

Ability to add, subtract, multiply and divide in liquid units of measure, using whole numbers, common fractions and decimals.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates And Licenses:

No certifications needed.

Supervisory Responsibilities:

This job has no direct supervisory responsibilities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be exposed to toxic or caustic chemicals and vibration. The employee may be exposed to electrical, pneumatic, hydraulic or other power equipment. The employee may be exposed to slippery floors.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to stand, walk, use their hands to finger, handle, or feel, reach with hands and arms, and talk or hear. The employee may be required to stoop, kneel, crouch, or crawl. The employee is frequently required to sit. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.