Senior Associate Administrative Services

Over 130 years of pioneering groundbreaking science, we are driven by continuous innovation to develop breakthrough medicines, vaccines and technology. Rooted in direct experience on the farm and in the clinic, we empower those who care for animals to manage their vital responsibility with confidence. Key Responsibilities Executive Support Manage complex, global calendars including cross‑time‑zone meetings, recurring leadership forums, and critical project milestones. Coordinate domestic and international travel (flights, hotels, ground transportation, visas) and prepare detailed itineraries and travel packets. Prepare and process expense reports; ensure compliance with internal policies and external regulations. Meeting & Event Management Plan, schedule, and execute internal meetings, workshops, town halls, and leadership offsites (virtual and in‑person). Prepare agendas, collect pre‑read materials, coordinate presenters, and ensure timely distribution of meeting documentation. Capture and track action items, ensuring follow‑up and progress against deliverables. Coordinate logistics for global team meetings, brand reviews, launch readiness sessions, and cross‑functional governance forums. Team & Operational Coordination Serve as a central point of contact for the Global Marketing leadership team, regional marketers, and cross‑functional partners (Finance, Legal, Procurement, Compliance, etc.). Support onboarding for new team members (systems access, introductions, training schedules, equipment requests). Maintain organizational charts, distribution lists, team sites, and shared drives; ensure accurate and up‑to‑date information. Assist with budget tracking activities such as purchase requisitions, vendor setup, and invoice processing in collaboration with Finance and Procurement. Support coordination of global marketing plans, timelines, and standard operating procedures (SOP) document management. Project & Process Support Coordinate timelines and administrative components for key initiatives (e.g., brand strategy planning, launch preparation, lifecycle management activities, congresses, and major campaigns). Aid in the preparation of materials for senior leadership reviews, governance boards, and global brand team meetings. Help align internal stakeholders around key milestones, ensuring the right inputs are received on time for decision‑making. Assist in compliance‑related documentation and tracking related to promotional materials and external engagements, working closely with appropriate internal teams. Leadership Share best practices and set standards for administrative excellence. Provide guidance, informal leadership, and mentorship to other administrative professionals supporting the broader organization. Coordinate admin workflows (e.g., coverage plans, standardized templates, filing systems, and meeting best practices) to ensure consistency and efficiency. Support change management and communication around new tools, processes, and ways of working within the marketing team. Education & Experience High school diploma or equivalent required; associate’s or bachelor’s degree preferred. Typically 7+ years of administrative experience, including support of senior leaders (e.g., Director level and above); prior support of a global or regional function strongly preferred. Experience in the pharmaceutical, biotech, or healthcare industry preferred; familiarity with industry regulations (e.g., promotional compliance, interactions with healthcare professionals) is a plus. Skills & Competencies Demonstrated ability to manage sensitive and confidential information with discretion and professionalism. Strong organizational and time management skills; proven ability to handle multiple competing priorities with high attention to detail. Excellent written and verbal communication skills; able to interact effectively with senior leaders and stakeholders across functions and geographies. Strong proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word) and collaboration tools (SharePoint, OneDrive, etc.). Comfort working across time zones and cultures; able to support global teams and flexible meeting times as needed. Proactive, resourceful, and solution‑oriented; anticipates needs and takes initiative to resolve issues before they arise. Ability to work both independently and collaboratively, demonstrating sound judgment and a high degree of accountability. Behavioral Attributes High integrity and commitment to company values and patient‑centric purpose. Professional, calm, and resilient under pressure; able to navigate ambiguity and frequent change. Strong customer‑service mindset; focuses on enabling the AVP and team to operate at their highest effectiveness. Collaborative and inclusive, with a positive attitude and willingness to “roll up sleeves” to support the team. Salary Range $82,700 – $130,200 Benefits We offer a comprehensive package of benefits including medical, dental, vision, and other insurance benefits for the employee and family, retirement benefits including 401(k), paid holidays, vacation, and compassionate and sick days. Equal Employment Opportunity As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit: EEOC Know Your Rights, EEOC GINA Supplement. Learn more about your rights, including under California, Colorado and other US State Acts. #J-18808-Ljbffr Merck