Staff Accountant

Description

Job Posting

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Job Title: Staff Accountant Department: Finance

Reports To: Controller FLSA Status: Non-Exempt

Shift: Hybrid-2 Days in office minimum required Wage Range: $26.39-$37.97

*Base pay is based on job-related skills, experience, credentials, role scope, and location. Candidates outside the posted range are encouraged to apply, as qualifications and market factors may influence consideration.*


Job Summary: The Staff Accountant performs core accounting and financial operations activities across accounts payable, accounts receivable, cash application, job costing, taxes, general ledger accounting, and the financial statement audit. Owns assigned areas of the month-end close process, ensuring accuracy, timeliness, and alignment to company policies and GAAP. Maintains and follows proper documentation of standard operating procedures to support an adequate and effective system of internal controls. Partners cross-functionally with operations and business teams to ensure financial data integrity, support margin visibility, and improve financial processes. Contributes to continuous improvement initiatives, including automation and system enhancements. Success in this role requires timely and accurate completion of month-end close activities, reconciliation and audit readiness, effective management of accounts receivable and collection activities, and a commitment to improving financial processes and operational efficiencies.

Essential Duties and Responsibilities:

• Owns assigned components of the month-end close, including preparation of journal entries, account reconciliations, and variance analysis.
• Ensures general ledger accounts are accurately reconciled to supporting subledgers on a timely basis.
• Prepares and reviews supporting schedules and audit workpapers.
• Applies customer payments and other bank activity accurately and timely in the ERP system.
• Monitors aging and actively supports collections efforts, including customer communication, issue resolution, or arranging payment plans.
• Assists in managing customer credit exposure and maintaining accurate AR balances.
• Processes invoices and payments accurately while ensuring compliance with company policies and approval workflows.
• Supports vendor inquiries and resolves discrepancies in a timely manner.
• Records and validates production-related transactions (materials, postage, labor, etc.) within the ERP system in a timely and accurate manner.
• Partners with operations to ensure cost accuracy and proper job-level margin reporting.
• Prepares recurring reports related to cash, collections, and operational performance.
• Identifies trends, discrepancies, and improvement opportunities within financial data.
• Maintains adherence to GAAP, internal controls, and company policies.
• Documents and updates standard operating procedures (SOPs).
• Participates in continuous improvement initiatives, including automation and system enhancements.
• Works cross-functionally to resolve issues and improve financial processes.
• Supports ad hoc projects and departmental initiatives as needed.
• Demonstrates a cooperative, positive, and respectful attitude with leaders and coworkers.
• Collects appropriate data needed to prepare state and local sales tax returns.
• Follow all Nahan Safety and Quality policies and procedures.
• Support 6S initiatives as required.
• Perform other duties as assigned.

Skills and Abilities Required:

• Strong analytical, math, and Excel skills.
• Experience with ERP systems in a manufacturing or job-cost environment preferred.
• Ability to manage deadlines within a structured close calendar.
• Effective communication and cross-functional collaboration skills.
• High attention to detail and ability to manage confidential information.
• Ability to work well in a team environment, share job duties with others, multi-task, and adapt to changing business needs.
• Proficiency/Fluent in the English language, both verbally and written.

Education and Experience:

• High School Diploma or equivalent, required.
• Associate's degree/Technical Degree in accounting or related work experience, required.
• Bachelor's degree in accounting, preferred.
• Familiar with a variety of accounting principles, reporting, practices and procedures.

Benefits:

• Medical
• Dental
• Vision
• 100% Employer Paid Life Insurance
• 100% Employer Paid Short Term & Long-Term Disability Insurance
• Other Voluntary Employee Benefits i.e. (Accident & Critical Illness)
• 401K with Employer Match
• Vacation/Holiday
• Sick and Safe time (where applicable by state)

Work Environment and Physical Demands

The work environmental characteristics and physical demands described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a hybrid office environment with exposure to a Manufacturing environment on occasion. While performing the duties of this job inside and outside the manufacturing facility/office setting, the employee is frequently exposed to normal to moderate working conditions for a hybrid office and manufacturing facility with a noise level that is usually quiet - moderate with minimal to some interruptions. The role routinely uses office equipment, software and hardware.

While performing the duties of this job, the employee is regularly required to talk or hear, type, write and be exposed to regular meetings, both virtually and in person. The employee may be required to stand/sit for long periods of time as well as use hands or fingers to reach or handle, and to reach with hands and arms. The employee is sometimes required to stand, walk, climb, balance, stoop, kneel, crouch or crawl. The employee will regularly lift 25lbs or more at a time. All vision abilities are required to encompass close-up work. Employees must be able to tolerate and endure extended seasonal hours and maintain alertness to meet deadlines.

Occasionally while performing duties of this job, the employee may be exposed to machinery and moving parts, airborne particles including paper dust and hazardous materials or fumes, which may require the use of PPE. The employee may be exposed to adverse weather conditions, extended seasonal hours, high precarious places, and confined spaces. The nose level in some of the work environments may require the use of hearing protection.

About the Company

Nahan was founded 60 plus years ago by a local family in the heart of Minnesota. It is a deeply human company from how we work with each other, how we serve our clients, to how we reach customers. We provide full service direct marketing with award winning results. Innovation and insight inform everything we do. Our success is rooted in putting people first, doing the right thing for our clients and associates and delivering the highest levels of quality. In a world where personalization and customization are valued above all, we make messages feel personal while keeping the process simple. We're here to listen to, create and deliver results to our clients. Our winning track record is based on proof, not promises. We consistently deliver big wins, better performance and continual growth for marketers. We're Nahan-real people making real connections.

Disclaimer

This job description is not a complete description of responsibility but reflects the general qualifications, duties and/or responsibilities necessary to perform this position. All candidates who receive a written offer of employment will be required to successfully complete and pass all or some of the following: a background check, a physical test, as well as test for commonly abused controlled substances in accordance with the Company's Drug Free Workplace Policy. Nahan reserves the right to revise the job description as a circumstance warrant. Nahan is an at-will employer, which means that either the employee or the company may terminate the relationship at any time, with or without notice, and with or without cause.

Base pay is based on job-related skills, experience, credentials, role scope, and location. Candidates outside the posted range are encouraged to apply, as qualifications and market factors may influence consideration.

Nahan is proud to be an equal opportunity employer committed to fostering a diverse and inclusive workplace. We do not discriminate based on race, color, religion, sex, national origin, age, disability or any other characteristic projected by law.