Accounting Assistant

Part-Time Accounting Assistant (20 Hours)

The Crisis Center for South Suburbia (CCSS) is a nonprofit organization dedicated to providing comprehensive services to individuals and families impacted by domestic violence. We are seeking a detail-oriented, organized, and dependable Accounting Assistant to join our Finance and Administration team! Reporting to the Finance & Strategy Officer, the Accounting Assistant supports the day-to-day financial operations of CCSS, including accounts payable, accounts receivable, payroll processing, deposits, employee reimbursements, and financial recordkeeping. This position plays an important role in maintaining accurate financial records, supporting grant compliance, and ensuring the organization remains audit-ready. The ideal candidate is comfortable managing multiple priorities, values accuracy and confidentiality, and enjoys contributing to a mission-driven organization.

Key Responsibilities

Accounts Payable

• Process vendor invoices, checks, and ACH payments using MIP accounting software.
• Maintain accurate vendor records, including W-9s, agreements, and payment information.
• Monitor recurring invoices, payment schedules, and outstanding documentation.
• Research and resolve vendor payment inquiries.
• Maintain organized accounts payable files in accordance with agency policies.

Accounts Receivable & Cash Management

• Record deposits, cash receipts, donor contributions, grant payments, and other revenue.
• Prepare, transport, and make bank deposits in accordance with agency procedures.
• Maintain accurate deposit records and supporting documentation.
• Record and track deposits from Neat Repeats resale stores.
• Assist in maintaining accurate accounts receivable records.

Payroll Administration

• Process biweekly payroll using APS payroll software.
• Review employee timesheets for accuracy and completeness.
• Research and resolve payroll discrepancies.
• Process employee reimbursements and benefit deduction changes.
• Process 403(b) retirement contributions and remittances.
• Maintain payroll documentation, allocation records, and supporting schedules.

Administrative & Accounting Support

• Maintain gift card inventory and tracking records.
• Track insurance invoices, prepaid balances, and renewal documentation.
• Organize and maintain financial, payroll, insurance, and vendor records.
• Compile supporting documentation for financial reporting, grants, and audits.
• Collaborate and cross-train with the Accountant to support continuity of operations.
• Perform additional duties as assigned by the Finance & Strategy Officer.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• 23 years of bookkeeping or accounting experience preferred.
• Previous payroll processing experience preferred.
• Experience with fund accounting software preferred.
• Familiarity with MIP accounting software and APS payroll systems is a plus.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to prioritize responsibilities and manage multiple deadlines.
• Excellent communication, problem-solving, and time management skills.
• Ability to work independently and collaboratively.
• Demonstrated ability to handle confidential financial and personnel information with professionalism and integrity.
• Ability to complete required 40-hour domestic violence training within 90 days of hire.

Physical Requirements This position is primarily office-based and requires:

• Frequent use of a computer, telephone, and standard office equipment.
• Extended periods of sitting and computer-based work.
• Occasional standing, walking, and driving for bank deposits or other agency-related needs.
• Ability to organize and maintain electronic and physical financial records.

Why Join CCSS? At the Crisis Center for South Suburbia, your work has a purpose. As an Accounting Assistant, you'll help ensure the financial operations that sustain our programs run smoothly and efficiently. You'll be part of a collaborative, mission-driven organization where your skills and contributions directly support critical services for individuals and families impacted by domestic violence. Compensation: $27.00 - $32.00 per hour

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The Crisis Center for South Suburbia has been providing hope and services to victims of domestic violence for over 40 years through housing, counseling, advocacy, outreach and prevention programs. We are a non-profit community organization that provides emergency shelter and other essential services for individuals and families victimized by domestic violence and addresses the societal issues that contribute to domestic violence. With a staff of more than 50 employees and a budget of over four million dollars, the Crisis Center continues to grow while offering free services to Chicago's south suburban communities.