Vice President of Finance & Administration

Job Description

Job Description

Position Summary

The Vice President of Finance and Administration is responsible for leading the financial and administrative teams and ensuring the organization's successful financial management and operations. This position is critical in supporting the organization's goals, strategies, and decision-making processes.

Essential Functions

• Monitor and analyze the organization's financial performance and provide regular reporting to ownership and executive leadership.
• Provide guidance on strategic and long-range financial planning.
• Oversee all financial and accounting functions, including accounts receivable, accounts payable, general ledger, budgeting, and forecasting.
• Direct the monthly, quarterly, and year-end close process, ensuring the timely and accurate preparation of financial statements in accordance with GAAP.
• Oversee the preparation and review of account reconciliations, journal entries, and supporting schedules to ensure the integrity of the general ledger.
• Manage the annual audit and/or review process, serving as the primary liaison with external auditors, tax preparers, and banking partners.
• Establish and maintain a strong system of internal controls to safeguard company assets and ensure the accuracy and reliability of financial reporting across all entities.
• Create and manage fiscal policies, procedures, and processes, including documentation of accounting policies and desktop procedures.
• Guide executive leadership on financial best practices and manage cash flow, liquidity, and banking relationships across the company and its affiliated real estate entities.
• Develop financial models, budgets, and forecasts to project future results and identify areas of improvement and cost savings.
• Oversee accounting for the family's commercial real estate entities, including property-level reporting and consolidation with company financials.
• Stay current on industry trends, accounting standards, and regulations, and ensure the organization adheres to all legal, tax, and regulatory requirements.
• Oversee the organization's Human Resources and Administration functions, including payroll, benefits administration, employee onboarding, and safety protocols.
• Ensure the organization works with established vendors and maintains good credit relationships.
• Manage and mentor the accounting and finance team, including hiring, training, workflow, and performance management.
• Serve as a key internal advisor to ownership and executive leadership on financial matters affecting the company and its related entities.
• Must be able to do production costing

Qualifications

• Bachelor's degree in Accounting, Finance, or Business Administration required; CPA or CMA preferred.
• Minimum of 10 years of progressive accounting and finance experience, including at least 5 years in a Controller, Senior Accounting Manager, or similar leadership role.
• Demonstrated experience overseeing the full accounting cycle, including month-end close, financial statement preparation, and GAAP compliance.
• Prior experience managing external audits, tax preparation processes, and banking relationships.
• Experience with multi-entity accounting, ideally spanning manufacturing and real estate environments.
• Proficiency with accounting/ERP systems and advanced Microsoft Excel skills.
• Proven people-management experience, having built and led an accounting/finance team.
• Excellent organizational, interpersonal, and communication skills.
• Strong leadership and problem-solving abilities, with a hands-on, roll-up-your-sleeves approach.
• Highly detail oriented with the ability to manage multiple priorities and deadlines.
• Ability to work independently, exercise sound judgment, and make timely decisions.

An Affirmative Action / Equal Opportunity Employer

Our client provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.