Administrative Assistant 1

Salary: $46,827.00 - $70,592.00 Annually Location : Dauphin County, PA Job Type: Civil Service Permanent Full-Time Job Number: CS-2026-53932-08210 Department: Department of Labor & Industry Division: LI BWDA Dir Off Opening Date: 07/20/2026 Closing Date: 8/2/2026 11:59 PM Eastern Job Code: 08210 Position Number: 00085297 Union: AFSCME Bargaining Unit: A4 Pay Group: ST05 Bureau / Division Code: 00125600 Bureau / Division: LI BWDA Directors Office Worksite Address: 651 Boas Street City: Harrisburg, Pennsylvania Zip Code: 17120 Contact Name: Felicia Newbury Contact Email: View email address on click.appcast.io

THE POSITION

The Administrative Assistant 1 position with the Department of Labor & Industry offers the opportunity to provide administrative support to the Director's Office and the Bureau of Workforce Development Administration (BWDA) by coordinating day-to-day activities and supporting program delivery. Key duties include researching and analyzing administrative operations, preparing reports and recommendations, developing work standards, and creating documents and training materials for use by Bureau staff, the Department, and partner agencies. The role also assists with special projects, supports meetings and communications, and performs liaison and public relations functions. This is a great opportunity to support a mission that helps communities across the Commonwealth.

DESCRIPTION OF WORK

This position provides essential administrative support to help the bureau operate smoothly and stay coordinated with staff and partners. It plays a key role in organizing information, supporting activities, and ensuring efficient daily operations. As an Administrative Assistant 1, you will perform the following duties: Administrative Support: Provide assistance with daily office operations and manage routine administrative tasks Meeting Coordination: Arrange schedules, prepare materials, and document discussions to support organized meetings Communication Assistance: Draft and review written materials for internal and external audiences Training Support: Coordinate logistics and prepare materials for training sessions and presentations Record Management: Maintain files, documents, and centralized records for accurate and accessible information Interested in learning more? Additional details regarding this position can be found in the position description Work Schedule and Additional Information: Full-time employment Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with 30-minute lunch. Telework: You will not have the option to telework in this position. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university; or Any equivalent combination of experience and training. Other Requirements: This position requires federally compliant identification such as a U.S. Passport, REAL ID, or Military ID at the time of conditional job offer. You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information. Veterans: Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email. Learn more about our Total Rewards by watching this short ! See the total value of your benefits package by exploring our Health & Wellness We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.* Compensation & Financial Planning We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life Balance We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.* Values and Culture We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving. Employee Perks Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships. For more information on all of these Total Rewards benefits, please visit and click on the benefits box. *Eligibility rules apply. 01 How much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting and clicking the Evaluation Services Link. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. 120 credits or more 90 but less than 120 credits 60 but less than 90 credits 30 but less than 60 credits Less than 30 credits None 02 How many years of full-time paraprofessional level or higher experience do you possess? 4 years or more 3 years to less than 4 years 2 years to less than 3 years 1 year to less than 2 years Less than 1 year None 03 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 04 CS-INSTRUCTIONS You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score. All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions. Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function. If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions. If you have general questions regarding the application and hiring process, please refer to our Yes 05

WORK BEHAVIOR 1 - WRITTEN COMMUNICATION

Compiles information for financial, statistical, monthly, or other reports, manuals, grant applications or status updates, letters, memoranda, news releases, speech drafts, training materials, policies and procedures, in order to record information, respond to correspondence, or disseminate information. Formats document submissions for review, approval, and distribution to personnel. Levels of Performance Select the Level of Performance that best describes your claim. A. I have experience compiling information for various types of documents and reports. I was responsible forthe content of the entire document or report. B. I have experience compiling information for various types of documents and reports. Someone else was responsible for the content of the final report using the information I gathered. C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism. D. I have NO experience or coursework related to this work behavior. 06 In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below that relate to your claim. If you claimed you have no work experience related to this work behavior, type N/A in the text box below. The name(s) of the employer(s) where you gained this experience The type(s) of information you compiled The actual duties you performed related to written communication Your level of responsibility 07 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. College/University Course Title Credits/Clock Hours 08

WORK BEHAVIOR - 2 CUSTOMER SERVICE

Interacts with the public, coworkers, or other personnel to gather information, act as a liaison between staff, and explain rules, regulations, and policies. Provides appropriate responses to inquiries and resolves issues and/or complaints. Levels of Performance Select the Level of Performance that best describes your claim. A.I have experience interacting with individuals and utilizing customer service skills to understand concerns and explain relevant information. I was responsible for answering general questions AND resolving issues or complaints. B. I have experience interacting with individuals and utilizing customer service skills to understand concerns and explain relevant information. I was responsible for answering general questions BUT referred issues or complaints to someone else for resolution. C. I have successfully completed college-level coursework related to communications, public speaking, public relations, conflict resolution, or interviewing. D. I have NO experience or coursework related to this work behavior. 09 In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below that relate to your claim. If you claimed you have no work experience related to this work behavior, type N/A in the text box below. The name(s) of the employer(s) where you gained this experience The topics on which you answered questions and provided guidance The actual duties you performed related to customer service Your level of responsibility 10 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. College/University Course Title Credits/Clock Hours 11 WORK BEHAVIOR 3 - REVIEWING AND MAINTAINING DOCUMENTS Reviews and maintains documents and manuals. Updates all materials when policies and procedures are created or updated and distributes the updates to staff as changes occur. Evaluates desk manual submissions to ensure clarity and ease of understanding. Levels of Performance Select the Level of Performance that best describes your claim. A. I have experience reviewing and maintaining documents and manuals. I was responsible for evaluating recommended changes for accuracy and clarity and making those changes as needed. B. I have experience maintaining documents and manuals. I was responsible for making changes based on recommendations which were evaluated for accuracy and clarity by someone else. C. I have successfully completed college-level coursework related to documents management, records retention, record keeping, information confidentiality, or records management. D. I have NO experience or coursework related to this work behavior. 12 In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below that relate to your claim. If you claimed you have no work experience related to this work behavior, type N/A in the text box below. The name(s) of the employer(s) where you gained this experience Your experience reviewing and maintaining documents Your experience evaluating and recommending changes to document Your specific duties and level of responsibility 13 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. College/University Course Title Credits/Clock Hours 14

WORK BEHAVIOR 4 - RESEARCH AND DOCUMENTATION

Conducts research by gathering, analyzing, and interpreting information related to the development of new policies and the evaluation of existing policies. Researches files and coordinates information from other personnel to prepare for special projects and reports as needed. Levels of Performance Select the Level of Performance that best describes your claim. A. I have experience researching records and files for various projects and reports. When given a topic, I was responsible for compiling all available documents from a variety of data sources. B. I have experience retrieving specifically requested records and files from a single records location. C. I have successfully completed college-level coursework related to research methods, statistics, research designand analysis, or data collection. D. I have NO experience or coursework related to this work behavior. 15 In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below that relate to your claim. If you claimed you have no work experience related to this work behavior, type N/A in the text box below. The name(s) of the employer(s) where you gained this experience The data sources from which you compiled information Your specific duties and responsibilities 16 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. College/University Course Title Credits/Clock Hours Required Question State of Pennsylvania