HR Operations Assistant

The HR Operations Assistant provides support to Insa’s centralized, multi-state HR Operations Center, performing administrative work related to the employment lifecycle. This person must possess a compliance mindset and maintain a high degree of confidentiality when handling sensitive information. This is a part-time, onsite position expected to work 20 - 25 hours per week on weekdays. Responsibilities & Duties Provides support to the HR Operations Center, performing administrative actions related to onboarding, employment changes, and terminations within various software platforms Administers I-9 process with new hires within E-Verify+ platform, including creating cases and meeting with prospective employees for virtual document review; audits I-9s and maintains shred log Creates and sends new hire emails and arranges orientation sessions Assists the HR Operations Manager with multi-state background check and licensing processes as needed; scans, saves, and distributes MA agent license cards Maintains electronic personnel files, including downloading and saving documents from the HRIS and other software systems Manages the HR inbox, including completing employment verifications, password resets, and other administrative duties and forwarding inquiries to the appropriate team members Champions a safety culture where employees follow safety guidelines and regulations Behaves in a manner that is positive, productive, cooperative, and encourages teamwork Performs other duties as assigned Qualifications & Skills High school diploma or GED required At least one year of administrative experience required Must be 21 years of age or older Must have reliable transportation Must be able to pass a background check in accordance with state regulations Experience in an entry level human resources position preferred Notary certification in Massachusetts preferred Proficient in Microsoft Office 365 suite of products Experience using HRIS systems preferred but general proficiency with and aptitude for software systems is acceptable Fast typing speed (60+ wpm) highly preferred Must possess excellent interpersonal skills; customer service experience highly valued High attention to detail and organizational skills required High degree of confidentiality when viewing sensitive organizational information Must be punctual, responsive, and have excellent verbal and written communication skills Competencies Attendance & Punctuality Dependability & Flexibility Positive, Productive, Cooperative, and Encourages Teamwork Interpersonal Communication Results Focused Physical Requirements Must be able to sit for long periods of time, up to 8 hours Occasional standing and walking Kneeling, stooping, and bending at the waist occasionally Close visual acuity needed to read and write documents on a computer screen Manual dexterity is needed to type on a computer for several hours at a time Workplace Environment General office environment Note This job description is intended to provide a general overview of the position and does not encompass every task or responsibility that may be required. Pay Range: $23.00 - $26.00 Insa is a multi-state employer, and this is the company-wide pay range. Offers will be provided in accordance with state-specific minimum wage guidelines. #J-18808-Ljbffr