Project Administrator

Project Coordinator

If you have very strong attention to detail, excellent communications skills (written & verbal), and strong time management skills while working on multiple on-going projects, this is the job for you! Sunflower Equipment, a division of Cash-Wa Distributing, is creating a new position to support our growth. Our team helps our customers such as restaurants, convenience stores, schools, healthcare facilities and more do large and small upgrades to their commercial kitchens. Once the Sales Department has confirmed the project, this position will work closely with Sales, Warehouse, Installation, and outside contractors to ensure projects are delivered on time, within scope, and on budget.

Location: Will primarily work out of our office in Salina, KS, when not traveling

Pay: Expected starting pay will be $19 - $23 per hour, depending on experience

Hours: Will fluctuate based on business needs, but in general it will be:

• April - September: 40 - 50 hours per week
• October - March: 30 - 40 hours per week

Travel: As required .

Summary: Facilitates smooth project execution by managing logistics, documentation, and vendor relationships. This position coordinates all phases of the project, ensuring accuracy and consistency across deliverables. Will require regular interaction with contractors, vendors, and clients ensure alignment and transparency throughout the process. Occasional delivery and on-site field visits may be required to assist with project needs and maintain strong team and client relationships.

Duties:

Oversee Contract Awards:

• Verify all details of contract. Dates, taxable, invoicing requirements, insurance needs & special conditions.
• Enter Sales orders into DDI ERP System.
• Issue purchase orders for product needed for the project.
• Coordinate staging, delivery, and installation
• Assist with Warehouse on inbound project freight issues, ensure all equipment is delivered undamaged, ready and tagged for jobs, and pieces of equipment are labels to match design plans.
• Assist in planning and tracking tasks, ensuring that deadlines are met, and tasks are completed accurately. They may assign sub-tasks within a larger task already assigned to a team member.

Administrative:

• Provide administrative and logistical support to the team. Their focus is on the smooth execution of project tasks.
• Organize and plan projects; this includes updating the installation calendar, tracking when equipment is to be ordered, and working with the Buller Contract Team to coordinate and maintain timelines.
• Keep track of necessary paperwork, insurance certificates, and contracts, file jobs, and keep organized. (UCC1, Insurance COI update, BIA Bonds)
• Assist in billing on AIA (American Institute of Architects) forms in a timely manner, as to the format used by Contractors/Trades via their submissions for payment

Other:

• Work with Sister Company Buller Fixture regarding process modifications
• Coordinate training on equipment when needed with the factory reps.
• Attend conferences such as SEFA for equipment training, or local or regional training.

Education/Training/Experience :

• A valid driver's license and acceptable driving record are required.
• General computer skills required; software experience with Procore or Constructconnect or other project management software is helpful
• Construction experience, Project Management experience, or equivalent education is helpful

Knowledge/Skills/Abilities:

• Excellent communication skills
• Excellent time management skills
• Ability to solve problems, prioritize, multitask & meet deadlines
• Foodservice experience is beneficial

Physical Requirements:

• Standing or walking for extended periods during site visits
• Occasional long periods of sitting at a desk or in a vehicle

Benefits:

• Immediate: Eligible for Paid holidays.
• 30 days: Eligible for employee pricing on goods sold.
• 60 days: Medical, Dental, Vision and Life insurance eligibility, 2 PTO days.
• 90 days: Eligible to start contributing to your 401k.
• 180 days: 2 PTO days.
• 1 year: 401k match eligibility, 8 PTO days, Company Paid Life and Short-Term Disability insurance.