TERM Procurement Advisor

Procurement Advisor

Salary Grade: CS119 Minimum starting rate: $57,540. Final offer will be based on relevant experience, education, and other applicable factors.

Employment Type: Fixed Term (Fixed Term)

FLSA: Exempt

Scheduled Weekly Hours: 0

Position Summary

The Procurement Advisor provides technical assistance, counseling and training to businesses that are in pursuit of government contracting opportunities, for the New Mexico APEX Accelerator program, which is a vital resource for New Mexico's small and large businesses. NM APEX Accelerator offers specialized procurement technical assistance, identifying potential contractual opportunities, innovation, and technology grants and other federally funded instruments. The Procurement Advisor is a critical part of the Department of Defense (DoD) supply chain that is a vast, global network responsible for delivering everything from food, fuel, medical supplies, critical weapon system parts and numerous other items focusing on warfighter readiness, security and resilience against threats. The Procurement Advisor does not supervise others.

Duties & Responsibilities

• Assists businesses with developing acceptable processes for contracting with government entities, reviewing requests for proposals, quotes and solicitation responses.

• Collaborates with business owners on how to evaluate contract readiness, determining appropriate registrations, and advising of government compliance with regulations. Assists with advising on acquiring certifications, developing marketing materials and strategies, and in establishing pricing. Advises on how to establish proper accounting practices, navigate contracts, conduct market research and analysis, and on how to locate potential procurement prospects.

• Collaborates with the other entities that are part of the NMSBDC ecosystem including co-counseling and training offerings.

• Conducts research and monitors current trends in federal, state, local laws and regulations related to procurement policies, procedures and decision-making, informing clients of changes to procurement requirements, assisting with preparedness for government business opportunities.

• Develops, coordinates and facilitates training workshops on various government contracting topics, educating others on procurement best practices, rules and regulations.

• Pursues, develops, and maintains positive working relationships with economic development, financial entities, and business advocacy groups, partnering with others to build viable and sustainable relationships beneficial to achieving NM APEX Accelerator and SFCC's goals and objectives.

• Maintains computerized client databases and files, analyzing data and procurement opportunities and proprietary information.

• Recruits new clients by marketing NM APEX Accelerator's services, representing NM APEX Accelerator at conferences, networking events, workshops and seminars, increasing program's client base and services to clients.

• Frequent travel in New Mexico to serve APEX Accelerator clients is required along with occasional travel outside of New Mexico to attend conferences and meetings.

Knowledge, Skills, and Abilities

• Knowledge of government procurement and acquisition processes and principles.

• Knowledge of government contracting databases and how to access them such as the System for Award Management (SAM) and the Federal Procurement Data System (FPDS).

• Knowledge of government regulations such as the Federal Acquisition Regulation (FAR), Defense (FAR), Etc.), small business programs, and procurement processes.

• Knowledge of APEX Accelerator program policies and procedures.

• Knowledge of strategic planning and marketing processes.

• Knowledge and ability to work within university, community college, federal, state, local government type policies and procedures.

• Skills in decision making and problem solving.

• Skills in interpersonal relations and in dealing with the public.

• Skill in oral and written communication.

• Skills in critical thinking, independent research, analysis, and communication/presentation.

• Skills in computer, internet, database and MS Office Word, Excel and PowerPoint applications.

• Skills in the operation of computers and job-related software programs.

• Ability to instruct clients in the basic requirements, policies and procedures necessary to do business with government entities.

• Ability to develop and maintain effective working relationships.

• Ability to manage multiple projects/tasks in a dynamic work environment.

• Ability to work independently with minimal supervision.

• Ability to effectively interact and communicate with people in a diverse environment; most specifically business owners and community partners.

• Ability to research a variety of databases to obtain information on government business opportunities.

Physical Demands

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Approximate percentages of other activities:

• Standing 20%

• Walking 10%

• Sitting 60%

• Driving 10%

Condition of Employment:

• Must possess and maintain a valid driver's license.

Work Hours

• These positions could be located in Albuquerque, Alamogordo, Clovis, Las Cruces, or Santa Fe

• Typically, 8:00 a.m. – 5:00 p.m., Monday through Friday.

• May be required to work evenings and weekends.

Application Instructions

Please upload the following documents in the "Resume Drop Box" section of your application:
• Resume
• Cover Letter
• Unofficial Transcripts

Minimum Qualifications:

Minimum Qualifications

• Bachelor's degree in Business or related field

• 7 years of job-related experience.

Preferred Qualifications

• Three (3) years experience in government contracting/procurement.

• Professional Certifications: National Contract Management Association (NCMA), Certified Federal Contract Manager, or Association of PTAC (APTAC) Certifications.

• Prior PTAC counseling and/or government contracting, acquisition, contract management and/or consulting experience.

Additional Comments to Applicants:

Applications are disqualified in the first level of review if they do not meet all Minimum Qualifications listed in this job posting. (Years of experience are calculated based upon numbers of hours worked per week. Example: 2 years of experience working 20 hours per week equals 1 year of experience.) Relevant experience pertains to Minimum Qualifications, Job Summary/Basic Function, and Preferred Qualifications/Knowledge, Skills and Abilities described in this job posting. ASSUMPTIONS ARE NOT MADE at any level of SFCC's Hiring Process if information presented in the application material does not clearly address the Minimum Qualifications, Job Summary/Basic Function, and Preferred Qualifications/Knowledge, Skills and Abilities. Number of pages of application material will not negatively/positively affect your application, however, LACK OF DETAIL may.

EEO Statement:

As an EEO employer, Santa Fe Community College will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Santa Fe Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.

ADA Statement:

The SFCC is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), SFCC will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

SFCC Recruiting Statement:

Santa Fe Community College is a Hispanic-serving institution, which neighbors the eight northern Indian pueblos in Northern New Mexico. We are committed to attracting and retaining highly qualified and diverse faculty and staff. SFCC strives to make our campus a place where all individuals feel welcome, nurtured