Remote Legal Billing & Collections Specialist

About the job Remote Legal Billing & Collections Specialist


Remote Legal Billing & Collections Specialist

Contract | Remote | U.S. Based | Nationwide | $41,000 - $60,000 |

Must have experience in Clio billing and managing the full end-to-end billing cycle - including collections

ABOUT THE ROLE

Mayersohn Law Group, P.A. is hiring an experienced Legal Billing & Collections Specialist with strong law firm billing experience, including collections with individual clients (not just corporate clients), and hands-on Clio billing experience. This role is ideal for a detail-oriented, highly organized professional who takes ownership of the billing and collections cycle, works independently without constant supervision, collaborates with staff well, and understands how important accuracy, structure, and professionalism are in a law firm environment.

In this position, you will oversee billing from time entry review through collections, maintain accurate financial records, and support the firm's financial operations with confidence and precision. The ideal candidate proactively identifies and resolves billing issues before invoices are sent to clients, and independently manages client billing disputes with professionalism, diplomacy, and sound judgment, and is proactive, responsive, and comfortable managing multiple priorities while maintaining discretion, sound judgment, and a client-service oriented approach..

This is a strong opportunity for someone who enjoys working in a structured environment where billing is respected as a mission-critical function and where your expertise is genuinely appreciated. Respectful, professional collections and accurate billing processes are essential to a law firm's financial health, and this role is built to support that standard.

WHY EXPERIENCED BILLERS LOVE WORKING FOR MLG!

At MLG, billing is treated as a mission-critical function - respected, supported, and backed by leadership. Even in a remote setting, we value clarity, accountability, and strong internal systems that allow billing to run smoothly and predictably.

You'll enjoy:

• A predictable, well-organized billing cycle.
• Attorneys who enter time daily, with leadership enforcing compliance.
• Clear processes and a strong internal support team.
• A stable, AV-rated, NAMWOLF-certified firm with excellent systems.
• A calm, professional, respectful work environment.
• Leadership that fully supports billing policies and collections efforts.
• The flexibility of working remotely as an independent contractor.

If you want to work in a firm that values accuracy, structure, professionalism, and follow-through, you'll thrive here.

RESPONSIBILITIES

Timekeeping & Pre-Billing

• Review daily time entries for accuracy, completeness, and grammar and spelling errors.
• Review attorney and legal staff time entries before billing to ensure descriptions are clear, accurate, and client-friendly, with sufficient detail to support the value of the work performed and reduce client billing questions.
• Communicate with attorneys to ensure timely corrections and proper entry compliance.
• Generate and revise pre-bills in Clio.
• Help maintain a smooth, deadline-driven billing process through proactive follow-through.

Invoice Preparation & Delivery

• Prepare and finalize invoices in compliance with billing guidelines.
• Ensure proper delivery of invoices no less than every two weeks and track confirmation of receipt by the proper party.
• Ensure invoices are accurate, timely, and presented in a professional format.
• Maintain billing records with a strong attention to detail and consistency.

Payments, Retainers, Trust Accounting, Disputes, & Adjustments

• Process payments by credit card, wire, and check.
• Monitor trust and retainer balances and post in compliance with trust-accounting rules, where applicable.
• Handle chargebacks, disputes, refunds, and adjustments with approval.
• Maintain organized records and exercise sound judgment in financial handling.

Accounts Receivable & Collections

• Track outstanding balances and conduct collections professionally.
• Support monthly reporting and reconciliation.
• Follow up with clients in a respectful, clear, and professional manner.
• Help keep accounts current through consistent communication and organized tracking systems.
• Meticulous with accounting and client payment entries.

Client & Internal Support

• Respond to billing inquiries and resolve discrepancies efficiently.
• Collaborate with attorneys and staff to address account issues.
• Maintain accurate billing records and support firm-wide financial organization.
• Communicate clearly, professionally, and with a strong sense of accountability.

WHAT MAKES YOU A GREAT FIT

• Legal billing experience (required).
• Legal collections experience with FDCPA knowledge (required).
• Hands-on experience billing directly in Clio (required).
• Understanding of basic accounting and trust accounting.
• Proficient with legal billing software, timekeeping systems, and Microsoft Office.

Core Competencies

• Strong attention to detail, accuracy, and communication skills.
• Highly organized and able to work independently.
• Reliable, responsive, and comfortable working in a deadline-driven environment.
• Professional and discreet in both client and internal communications.
• Solution-oriented thinker who addresses challenges constructively

IDEAL CANDIDATE

We are seeking a billing and collections professional who is organized, accountable, detail-oriented, and confident in managing the full billing cycle. The right candidate is professional, ethical, resourceful, and responsive, with strong communication skills, excellent follow-through, and the ability to maintain accuracy while working in a fast-paced law firm setting.

ABOUT MAYERSOHN LAW GROUP, P.A.

Mayersohn Law Group, P.A. is an AV-rated, NAMWOLF-certified South Florida law firm known for excellence in litigation. Founded by Leah Mayersohn, a former prosecutor with decades of high-stakes trial experience, the firm represents clients in Criminal Law, Family Law, Real Estate, and Commercial Litigation.

At MLG, our mission is simple: Relentless where it matters. Deliberate at every turn. This philosophy shapes how we approach every case-pursuing outcomes with tenacity while applying thoughtful, strategic judgment at each step.

Our work is guided by our PATHS core values:

- Purposeful: Every action is intentional and moves the case forward
- Accountable: We take ownership from intake through resolution
- Trustworthy: We handle every matter with discretion and care
- Honest: We communicate clearly, directly, and truthfully
- Strategic: We apply sound judgment and real-world thinking to every case

Our team operates in a direct, fast-paced, and solutions-focused environment. We value professionals who communicate clearly, accept candid feedback, and stay focused on achieving results.

We are continuing to grow our litigation team while strengthening our systems, operations, and client service standards. Our firm is built on professionalism, accountability, and strategic execution, with a clear focus on delivering results for our clients.