RETREAT SALES ADMINISTRATIVE ASSISTANT (PART-TIME)

Retreat Sales Administrative Assistant (Part-Time)New Braunfels - New Braunfels, TX 78132OverviewPosition Type Part Time Job Shift Day Category Admin - ClericalDescriptionPosition Overview: The Retreat Sales Administrative Assistant position serves to ensure groups' booking experience is smooth, accurate, timely, and reflects our relational ministry approach. This part-time position will handle all administrative details of the booking process from contract creation to data entry to collecting forms needed and ensuring groups pay their account balances. They will ensure all details negotiated with the Director of Retreat Sales are communicated accurately to the Retreat Coordinator Team to ensure a satisfied group experience.Key Duties:Responsible for all administrative details of the booking process Receive accurate information from Director of Retreat Sales regarding group needsCarry out bookings with an emphasis on prompt responses and follow-through- goal that customers are not waiting on usEntering group information into all software and contractsEnsure group leaders have all information needed regarding their retreat bookingResponsible for ensuring timely turnaround on contract and deposit from groupsContacting customers to collect missing information or paymentsCommunicate group needs to the Retreat Coordinator Team Ensure all data is accurately reflected in systems, contracts, and group foldersAssist in administrative details of group experience, including creating invoices or follow up for accounts receivableResponsible for data entry and working knowledge of sales programs Primary user for department in the following administrative programs CircuitreeDocusignWaiverfileExcelKeapInvoiceberryPrimary person responsible for knowledge in certificate of insurance and tax exemption documentsCreate and maintain efficient processes for booking and contractingMay be responsible for other sales processes such as: Reporting requested by Director of Retreat SalesAssist with retention effortsOther tasks as directed by Director of Retreat SalesSupport key outcomes Assist in contributing to and helping achieve annual ministry goals set by leadershipContribute to team efforts by accomplishing tasks as neededQualificationsSpiritual Growth and Alignment Consistent evidence of a growing relationship with ChristAwareness and desire to deploy his/her spiritual gift(s) in this ministryAgreement with T Bar M's Doctrinal StatementA strong sense of calling to T Bar MWhole-hearted support of T Bar M's Vision, Core Values, and Mission.Humility and Adaptability Willingness to hold personal schedule loosely and assist Retreat Coordinator Team however neededContent to work behind the scenes and support teamHigh Organizational Skills High organizational skills and ability to manage a number of projects at the same timeAbility to prioritize own workload while supporting the Retreats TeamWell versed in MS Office (Excel in particular)Must be detail orientedExcellent Communication Skills Ability to interact, communicate and present to team and customers/partnersPresent a professional and relational demeanor at all times as a representative of T Bar M and our ministryHave excellent verbal and written communication skillsGood "fit" for T Bar M Camps & Retreats Camp ministry is a lifestyle in which we subject ourselves to accountability with one another as we live in community togetherAbility to keep up with the pace of "camp life"Decisions and actions must consistently reflect the core values of our ministryA "team player" who maintains a collaborative attitudeAbility to think ministry-wide by having a "T Bar M" mentality.Compensation: This position is a part-time, hourly position that pays $18-$20/hour. There are no insurance packages available with this role, but participation in CCG's 401(k) Retirement Plan is an option.Center for Christian Growth, Inc.Center for Christian Growth, Inc. (CCG) is a 501(c)3 public charity, headquartered in New Braunfels, Texas. CCG operates youth and family camps and retreats in New Braunfels and at Lake Travis near Austin under the trade name T Bar M Camps & Retreats. T Bar M is a Christ-centered, year-round camp, retreat and guest group ministry. All employees are required to be in alignment with CCG's Core Identity (Mission, Vision, Values) and the Belief Statement. CCG is governed by its Board of Trustees, to whom the President reports.