Care Coordinator

Job Description: Job Title: Care Coordinator Location: Greenwood, IN Department: Integrated Care Services Employment Type: [Full-time/Part-time/Contractual/Temporary] Shift: [Days/Hours] EX: Monday - Friday 8:00 A.M. - 5:00 P.M.

Job Summary

Are you passionate about helping individuals navigate the healthcare system and connecting patients with the services and resources they need to live healthier lives? Join our team as an Care Coordinator, where you’ll play an important role in coordinating behavioral health and primary care services through an integrated care team model. You’ll work closely with patients, families, healthcare providers, community partners, and internal service teams to identify barriers to care, coordinate services, promote wellness, and support positive health outcomes. The Integrated Care Coordinator will use patient data and health screenings to identify individuals who may benefit from additional support, develop and coordinate shared plans of care, facilitate referrals, assist with insurance and benefit navigation, and advocate for patient-centered healthcare decisions. The ideal candidate is organized, compassionate, detail-oriented, and comfortable working across multiple healthcare systems and electronic medical records. This role is an excellent opportunity for someone who enjoys building relationships and helping patients successfully navigate complex healthcare and social service systems.

Position Perks & Benefits

• 29 Days of PTO
• Eligibility for HRSA Loan Repayment eligibility requirements
• Employee benefits package - health, dental, vision, retirement, life, & more*
• Competitive 401(k) Retirement Savings Plan – up to 5% match for Part-Time and Full-Time employees
• Company-paid basic life insurance
• Emergency Medical Leave Program
• Flexible Spending Accounts – healthcare and dependent child-care
• Health & Wellness Program
• Employee Assistance Program (EAP)
• Employee Discount Program
• Mileage Reimbursement

Key Responsibilities

• Identify high-risk patients through data review, population health reports, and applicable screening tools and proactively engage patients in care.
• Administer, document, and maintain data from applicable behavioral health and primary care screenings.
• Complete comprehensive assessments of patients' medical and behavioral health needs, family support systems, and eligibility for available resources.
• Educate patients and families regarding diagnostic procedures, disease management, nutrition, health maintenance, wellness, and available healthcare resources.
• Provide patient education materials and communicate physician recommendations, instructions, and treatment information in an understandable manner.
• Participate in the development of shared plans of care with interdisciplinary team members and safely coordinate implementation of established care plans.
• Coordinate care between patients, families, primary care providers, behavioral health professionals, specialists, community organizations, and other internal and external partners.
• Schedule integrated care appointments, diagnostic procedures, and follow-up services in accordance with established protocols.
• Coordinate referrals to specialty providers and follow up to promote patient attendance, completion of recommended services, and timely return to care.
• Coordinate the exchange and retrieval of clinical information and test results between the organization and specialty providers.
• Support discharge planning and transitions of care to promote continuity and reduce gaps in services.
• Review and maintain patient records, charts, care plans, referrals, and other pertinent clinical information.
• Document patient interactions, care coordination activities, referrals, outcomes, and other required information accurately and within established timeframes.
• Enter and coordinate clinical and administrative data across multiple electronic medical record systems, databases, and tracking platforms.
• Respond to patient treatment-related telephone calls and appropriately triage or refer questions to the appropriate healthcare professional.
• Identify barriers to healthcare access and communicate concerns and needs effectively to the interdisciplinary care team.
• Advocate for patients by incorporating their preferences, goals, and desired healthcare choices into care coordination activities.
• Assist patients with navigating Medicaid, Medicare, Marketplace plans, and commercial insurance benefits and services.
• Maintain current knowledge of applicable healthcare coverage requirements, benefits, and available community resources.
• Promote health and wellness through patient education, disease management support, and connection to appropriate resources.
• Participate in community outreach activities, including public health fairs, educational events, and other organizational initiatives.
• Represent Adult & Child Health professionally and positively within the community.
• Maintain patient confidentiality and comply with HIPAA, privacy, security, infection control, and organizational policies and procedures.
• Collaborate with multidisciplinary team members to identify opportunities for improving patient outcomes, access to care, and service delivery.
• Monitor and follow up on patients requiring ongoing care coordination to promote engagement and continuity of services.
• Participate in quality improvement, data collection, and other initiatives designed to improve integrated care outcomes.
• Perform other duties as assigned by leadership.

Education and/or Experience Qualifications

• Bachelor's degree in Social Work (BSW) or a closely related healthcare, behavioral health, human services, or public health field is required.
• Certified Medical Assistant (CMA) or Licensed Practical Nurse (LPN) credential is preferred but not required.
• Three (3) years of experience in healthcare, behavioral health, care coordination, case management, patient navigation, or a related field is preferred.
• Experience working with individuals who have complex medical, behavioral health, or social service needs is preferred.
• Experience working with Medicaid, Medicare, Marketplace plans, and/or commercial insurance benefits is highly desirable.
• Experience working with Managed Care Entity (MCE) plan benefits is highly preferred.
• Experience working within integrated healthcare or multidisciplinary care models is preferred.

Required License/Certification

• No professional license or certification is required unless otherwise specified by the assigned program or state regulations.
• Certified Medical Assistant (CMA) or Licensed Practical Nurse (LPN) certification/licensure is preferred but not required.
• Must maintain any required professional credentials, certifications, or licenses associated with the position.

Additional Qualifications

• Strong understanding of healthcare navigation, care coordination, and patient advocacy principles.
• Working knowledge of Medicaid, Medicare, Marketplace insurance plans, commercial insurance, and applicable benefits and services.
• Knowledge of behavioral health and primary care services and how they intersect within an integrated care model.
• Ability to identify barriers to healthcare access and develop appropriate solutions in collaboration with patients and care teams.
• Strong organizational and time-management skills with the ability to manage multiple patients, referrals, appointments, and follow-up activities.
• Excellent verbal and written communication skills with the ability to communicate effectively with patients, families, healthcare professionals, and community partners.
• Ability to explain healthcare information and instructions clearly and respectfully to individuals with varying levels of health literacy.
• Strong interpersonal and relationship-building skills with a patient-centered approach.
• Ability to work effectively as part of a multidisciplinary team while also working independently.
• Proficiency with electronic medical records, databases, Microsoft Office, and other healthcare technology platforms.
• Ability to accurately enter, retrieve, track, and maintain confidential patient information across multiple systems.
• Strong attention to detail and commitment to accurate and timely documentation.
• Ability to prioritize competing responsibilities and meet established deadlines.
• Demonstrated ability to exercise sound judgment when handling sensitive patient information and healthcare concerns.
• Commitment to cultural humility, health equity, patient empowerment, and trauma-informed care.
• Ability to maintain professional boundaries and protect patient confidentiality.
• Ability to comply with HIPAA, infection control, safety, and organizational policies and procedures.

Supervisory Requirements

None

Employment Requirements

• Successful completion of background check including criminal record, driving record, abuse/neglect, and fingerprint check, as applicable.
• Completion of New Hire Orientation at the beginning of employment.
• Completion of all required training, including Relias, at the beginning of employment and annually thereafter.
• Current driver's license, acceptable driving record, and current auto insurance, if required for the assigned position.
• Maintain required professional licenses and certifications, if applicable.
• Maintain compliance with HIPAA, confidentiality, privacy, security, infection control, and organizational policies.
• Complete all required clinical, compliance, safety, and professional development training.
• Demonstrate competency in applicable electronic medical record systems, databases, and other technology platforms.
• Comply with all applicable federal, state, payer, accreditation, and organizational requirements.

Physical Requirements

ADA Consideration – Sedentary Work: This position requires exerting up to 10 pounds of force occasionally (up to one-third of the time) and/or a negligible amount of force frequently (one-third to two-thirds of the time) to lift, carry, push, pull, or otherwise move objects. The position requires repetitive movements of the hands, fingers, and arms for typing, writing, documentation, data entry, and other computer-related activities. Sedentary work involves sitting most of the time but may require occasional walking or standing for brief periods. The position may also require occasional travel to community locations, healthcare facilities, public health events, or other organizational sites based on program needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Position Perks & Benefits

• Paid time off: full-time employees receive an attractive time off package to balance your work and personal life
• Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more
• Top-notch training: initial, ongoing, comprehensive, and supportive
• Career mobility: advancement opportunities/promoting from within
• Welcoming, warm, supportive: a work culture & environment that promotes your well-being, values you as human being, and encourages your health and happiness

Brightli Snapshot

200 locations 4 states 19 subsidiaries and/or affiliates 5k+ employees

About Brightli

Brightli is on a Mission: A mission to improve client care, reduce the financial burden of community mental health centers by sharing resources, a mission to have a larger voice in advocacy to increase access to mental health and substance use care in our communities, and a mission to evolve the behavioral health industry to better meet the needs of our clients. As a behavioral and community mental health provider, we prioritize fostering a culture of belonging and connection within our workforce. We encourage applications from individuals with varied backgrounds and experiences, as we believe that a rich tapestry of perspectives strengthens our mission. If you are passionate about empowering local communities and creating an environment where everyone feels valued and supported, we invite you to join our mission-driven organization dedicated to cultivating an authentic workplace. We are an Equal Employment Opportunity Employer. Adult & Child Health is a Smoke and Tobacco Free Workplace. Brightli is on a mission: A mission to improve client care, reduce the financial burden of community mental health centers by sharing resources, a mission to have a larger voice in advocacy to increase access to mental health and substance use care in our communities, and a mission to evolve the behavioral health industry to better meet the needs of our clients. We are doing this by forming a new behavioral health organization under new model. Under one parent company, multiple organizations are able to collaborate, share resources and system supports, increase recruiting and retention efforts, increase access to specialized care, and meet the growing demand for behavioral and addiction recovery care. Brightli’s top-line subsidiaries include Burrell Behavioral Health (Burrell), Preferred Family Healthcare (PFH), Southeast Missouri Behavioral Health (SEMO), Firefly, Adult and Child Health, and Places for People. While these organizations operate independently and are governed by separate board of directors, their operations and services benefit from this model. Alone, organizations may be able to navigate the current tumultuous healthcare environment, but we believe that together we can do so much more than survive. Our communities need us now more than ever, and by working together we are ready to answer their call for years to come.