Office Manager

Job Description

Job Description

At Core States Group, the work you do matters to the clients we serve, the communities we support, and the teams who rely on one another to deliver with excellence. Our Cause is powerful: to create a world where all environments improve everyday life.

This role is paid on an hourly basis with a range of $37.50–$44.23 and is eligible for overtime in accordance with applicable laws. The expected approximate annualized compensation range is $78,000.00–$91,998.40.

Why Professionals Choose Core States Group

Here’s what you can expect:

• VALUES-DRIVEN CULTURE – A workplace rooted in Integrity, Service, Inclusion, Excellence, and Innovation. Our Core Values guide how we work, how we treat each other, and how we show up for our clients every day.
• COMPENSATION – Competitive wages and bonus programs, including professional licensure bonuses.
• RETIREMENT – A strong 401(k) match, with immediate vesting, to help you invest in your future and build your retirement savings with confidence.
• HEALTHCARE – Competitive health benefits including HSA with employer contribution, life insurance options, and supplemental coverage options, giving you the flexibility to select the coverage that best fits your needs and lifestyle.
• VACATION – Generous PTO to help you recharge, relax, and maintain a healthy work-life balance.
• PERKS – Team wellness challenges, free virtual gym app, wholesale club membership reimbursement, employee recognition programs, paid parental leave and much more!
• FLEXIBLE WORK ENVIRONMENT – A flexible work environment that empowers you to do your best work, whether you’re in the office, working remotely, or blending both to support your responsibilities.
• TUITION REIMBURSEMENT – support your growth with tuition reimbursement to help advance your education and professional development.

Summary of the Role

The Office Manager is responsible for the day-to-day office operations and front desk presence for the Kent, WA office, including employee and visitor support, mailroom and print coordination, facilities support, vendor coordination, office supplies, and employee engagement activities. This role serves as the Office Service Lead (OSL) for Kent and is the primary point of contact for employees, visitors, vendors, and guests, helping ensure the office is welcoming, organized, secure, and operating effectively. The role may also support Civil Operations, Human Resources, Marketing, Talent Acquisition, and other overhead functions as needed. This is a fully in-office role based out of our Kent, WA office and is scheduled from 8:00am–4:30pm PST.

Responsibilities

• Serve as the primary front desk and office contact for the Kent office, including greeting employees, visitors, vendors, and guests; coordinating visitor access; answering and directing incoming phone calls; and maintaining an organized reception area.
• Open and close the office each business day, ensuring the workspace is secure, required equipment is powered on or off, and the office is prepared for employees and visitors.
• Provide day-to-day office support to the Kent workforce, including monitoring office supplies, shared resources, breakrooms, conference rooms, common areas, and general workplace needs.
• Coordinate Kent office events, employee engagement activities, travel, meetings and interviews, celebrations, and workplace gatherings in collaboration with Human Resources and Marketing.
• Supervise and provide day-to-day direction to mailroom and print support; oversee incoming and outgoing mail, package handling, shipping and receiving, courier coordination, related tracking, and AEC deliverable support, including document handling, reproduction coordination, shipment preparation, and delivery needs between offices, job sites, and external locations as needed.
• Coordinate facilities and workplace operations, including vendor visits, maintenance requests, deliveries, work coordination, scheduling, and follow-through to completion.
• Maintain organized records and identify process improvements for office services, mailroom and shipping activity, engagement activities, vendor and facilities coordination, and general Kent office operations.
• Communicate regularly with your supervisor and any direct report(s) regarding office needs, service issues, staffing coordination, and operational priorities.
• Perform other duties as assigned.

Qualifications

We’re looking for talented professionals who are eager to grow their skills and contribute to high-quality, meaningful work. If you’re driven, collaborative, and ready to take the next step in your career, we want to hear from you. The following qualifications will help you succeed in this role:

• High school diploma or G.E.D. equivalent required; associate degree preferred.
• Must be a commissioned Notary Public or be able to obtain Notary Public certification within 30 days of hire and maintain it as required for the role.
• 5-10 years of experience in office administration, office management, front desk operations, employee support, facilities coordination, mailroom operations, or a related office services role preferred.
• Prior experience working within an architecture, engineering, construction, interior design, energy, or professional services environment preferred.
• Experience coordinating office events, meetings and interviews, vendors, shipping and receiving, workplace requests, supplies, and general office operations preferred.
• Experience providing day-to-day direction or supervision to administrative, mailroom, facilities, or office support staff preferred.
• Proficiency with Microsoft Office and standard office equipment, including computers, phones, printers, copiers, scanners, postage equipment, and related office tools.

Work Location

This is a fully in-office role based out of our Kent, WA office and is scheduled from 8:00am–4:30pm PST.

Company Overview

Core States Group designs, builds, and manages programs and projects across North America and has been recognized on top lists throughout the architecture, engineering, and construction (A/E/C) industry. Established in 1999, the company offers integrated solutions with seamless continuity, and many of the world’s most notable brands count on Core States Group to deliver speed to market, cost certainty, and compelling design.

With 24 offices across the United States and Canada, Core States Group is an industry powerhouse that drives innovation and improves everyday life for countless people across several markets, including Community, Convenience, Distributed Generation, Financial, Grocery, Housing, Industrial, Restaurants, Retail, Semiconductor, Tribal, Zero-Emission Vehicle (ZEV) Infrastructure, and more. Visit us at

A Note to Candidates

Please do not be concerned if you do not meet every requirement. At Core States Group, we are dedicated to building a diverse and inclusive workplace, so if you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

This position will remain open until it is filled.