Administrative Coordinator

Description

Are you ready to join a performance-driven team at the forefront of the AEC industry?

PPM is looking for a highly skilled administrative professional to support our production team in Salt Lake City, Utah. If you’d like the opportunity to develop professionally and want to join a company with a fun and engaging culture, then this opportunity is for you!

PPM is a great company to work for because after 24 years in business, we don’t just create As-Built plans – we are cultivating a performance-driven culture where your contributions are measured, recognized, and celebrated. Our metrics-focused approach ensures you’ll always know how you’re performing and how that performance aligns with your career growth. With over 2,400 projects completed in 2025, we’ve built a team that thrives on precision, accountability, and continuous improvement, providing clear pathways for personal and professional development.

This is an exciting opportunity to partner closely with Production Management, IT, HR and Recruiting to keep the office running smoothly, support peak production demands, and help sustain PPM’s culture through events and engagement initiatives.

Join us and become part of a team that values performance, growth, and excellence, helping to redefine standards in the industry. Are you ready to make a lasting impact as an Administrative Coordinator through exceptional support for every PPM employee and project?

ABOUT YOU

• You are a top-notch coordinator/facilitator. You have a basic understanding of managing office operations, administrative workflows, and technical coordination. You strive to find ways to make your coworkers’ lives easier, because “process” is your middle name.
• Listening and Serving is in your DNA! There is nothing that pleases you more than taking care of a team member’s request in a timely manner. You are highly organized, use active listening skills, and thoughtfully answer questions. You will do whatever it takes to provide answers with a patient, courteous and professional demeanor.
• You prioritize proactive communication. You can clearly and concisely articulate your thoughts through email, and you don’t hesitate to make a phone call when you think a real conversation will yield a better result.
• You are tech-savvy. You are well-versed in the Microsoft Office Suite. You can easily field general IT questions and set up new workstations and laptops, serving as a dedicated liaison to our IT Vendor and In-House Team. You are intuitive and love to learn how to use new software, programs, and platforms.
• You have a strong, optimistic work ethic and a take-charge attitude. Getting the job done right, on-time, and being proud of your work is your motivation! You execute while maintaining a positive attitude that is highly contagious.
• You have an eye for detail and retain new information easily. You are quick and efficient when it comes to data entry, maintaining spreadsheets and managing a healthy email inbox. You pay attention to the most minor details that most people would never notice. You are a quick study and can process and provide information at a moment’s notice.

Requirements

THINGS YOU WILL DO

This is a full-time, non-exempt (40 hours/week), in-person position. Your primary focus will be supporting the Salt Lake office by providing exceptional administrative and technical support. Responsibilities include, but are not limited to, the following:

• Manage office, including general organization, inventory of supplies and equipment, and maintenance
• Support Production Management with administrative and project support
• Provide administrative support to the Project Management team during peak production periods
• Publish timely metric reports on a weekly basis and send diligent follow-up reminders
• Be the first point of contact for general troubleshooting and IT Support, escalte urgent or unresolved issues appropriately and promptly to keep our production staff functioning
• Maintain IT equipment inventory and schedule routine maintenance & upgrades with IT Vendor
• Set up new employee workstations and logins to streamline the onboarding process
• Provide administrative and logistical support during recruiting cycles
• Lead weekly, monthly, and annual event planning & execution, encourage participation…

IF SELECTED, PPM WILL OFFER YOU:

• Base Compensation: $25–$32 per hour, depending on experience
• Hybrid Remote Schedule after a 90-day onboarding period
• Performance Bonus based on individual, team, and company achievements
• Professional Development Reimbursement Program to support your growth
• Comprehensive Health, Vision, and Dental Coverage
• Paid Time Off for vacation and sick leave
• 10 Paid Holidays annually
• Retirement Plan: 401(k) with up to 4% company match

To learn more about PPM, who we are, what we do and how we do it visit our home page.