Field Administrator

Job Description

Job Description

Aston Carter is hiring for an Administrative Assistant!

Job Description

The Field Administrator provides comprehensive administrative, customer and company relations, and facility support for field operations. Working under the direct supervision of the Area Supervisor, this role takes lead responsibility for area billing, reporting, and day-to-day office operations, ensuring that processes remain organized, accurate, and fully functional. The position supports field construction management and crews, assembles and maintains final job packages for handover to the billing team, and helps maintain a professional, well-run office environment within a construction setting.

Responsibilities

• Provide daily administrative support to field operations, ensuring office activities are organized, efficient, and well-documented.
• Support field construction management and crews with administrative tasks, documentation, and coordination as required.
• Take lead responsibility for area billing activities, including preparation, review, and coordination of billing-related documentation.
• Assemble, organize, and maintain final job packages for handover to the billing team, ensuring completeness and accuracy of all documents.
• Prepare, update, and maintain reports and records to support project administration and overall field operations.
• Perform accurate and timely data entry, including Excel-based data management such as filters, tables, and basic spreadsheets.
• Maintain effective written and oral communication with a diverse group of individuals, including laborers, project staff, and leadership.
• Identify issues or discrepancies in documentation, billing, or processes and escalate them to management as necessary.
• Work independently with minimal supervision, following through on assignments and meeting deadlines in a fast-paced, sometimes ambiguous environment.
• Demonstrate strong organizational and planning skills to manage multiple tasks, priorities, and timelines simultaneously.
• Uphold a professional appearance and demeanor at all times while representing the organization on site and in the office.
• Contribute to a positive company culture by working collaboratively, supporting team members, and demonstrating a high commitment to achieving goals and tasks.
• Perform general administrative duties such as document control, project administration support, and maintenance of electronic and physical files.
• Communicate effectively with internal and external stakeholders, ensuring clear, accurate, and timely information sharing.
• Meet the physical demands of the role, including regularly talking or hearing and frequently standing, walking, using hands to handle or feel, and reaching with hands and arms while performing job duties.

Essential Skills

• Demonstrated proficiency with MS Excel, including basic data functions such as filters, tables, and data entry.
• Demonstrated computer skills with MS Word, Excel, PowerPoint, Outlook, and other standard office software.
• Strong written and oral communication skills, with the ability to interact effectively at all levels of the organization.
• Ability to work independently, take initiative, and follow through on assignments with minimal supervision.
• Ability to work effectively in a fast-paced, ambiguous environment and adapt to changing priorities.
• Excellent organizational and planning skills, with strong attention to detail and accuracy.
• Demonstrated analytical and problem-solving skills to identify issues and support effective resolution.
• Demonstrated organizational and time management skills to handle multiple tasks and deadlines.
• Ability to work well with a diverse group of individuals from various socio-economic, cultural, and ethnic backgrounds, including laborers and project managers.
• High commitment to achieving goals and completing tasks thoroughly and on time.
• Basic billing experience and familiarity with billing processes.
• High school diploma or equivalent.

This is a Contract to Hire position based out of Fort Pierce, FL.

The pay range for this position is $21.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Fort Pierce,FL.

This position is anticipated to close on Jul 4, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.