Administrative Associate: Department of Psychology and Neuroscience - UTK

Job Description

This position is Administrative Assistant to the Clinical and Counseling Program Directors, and to other faculty in the Psychology Department. This position functions as the Graduate Assistant Coordinator to assist graduate students, graduate student related events, and provide other departmental support.

Responsibilities

Graduate Programs Coordinator:

• Manage/implement departmental policies and procedures for current and future graduate students, ensuring compliance with Graduate School requirements and policies; serve as departmental contact for questions related to graduate program policies and procedures.
• Primary contact for prospective applicants; manage information regarding applications.
• Submit personnel actions for graduate students, including hires, assignment changes, additional pays, and terminations.
• Work with students and ISSS to ensure proper work permissions are on file for international students.
• Maintain tracking form for current students to ensure timely/correct submission of required forms, to support progress toward degree.
• Coordinate yearly updates for Graduate Study in Psychology publication.
• Coordinate three annual Visiting Days for potential students, and Fall Orientation for new graduate students, including development of Agenda, communicating with applicants, current students, and faculty members, purchasing/coordinating food and hotel accommodations.
• Resource for class registration for graduate students using Banner system, confirming that students are appropriately registered for Program required courses; assist non-Psychology students wishing to register for graduate Psych courses.
• Provide training for Psychology graduate students regarding timely and appropriate submission of Departmental and Graduate School forms; meet with students 3-4 times per year to provide training and support regarding Departmental and Grad School policies and procedures.

Administrative:

• Provide administrative support to graduate program directors, including the director of the Experimental program and the directors for the American Psychological Association (APA) accredited Clinical and Counseling Programs.
• Attend Clinical and Counseling faculty meetings, recording and maintaining meeting minutes as required by APA.
• Prepare and distribute required forms for graduate students to provide data for faculty/student evaluations and for APA accreditation.
• Confirm information needed for annual APA requirements for accreditation, providing statistical data for APA accreditation reports and site visits.
• Compile forms (attendance, brochure, certificate, evaluation and summary) for Continuing Education workshops and disseminate data for APA when completed.

Data support:

• Maintain database with historical information on graduate students from all programs.
• Compile and provide data from student forms to Program Directors for Southern Association of Colleges and Schools (SACS) accreditation.
• Compile student data for APA required student admissions reports, outcomes, and other data required for posting on the Departmental website and respective Program web pages.
• Create efficiencies for data collection and management.

Qualifications

Required Qualifications

• Education and Experience:
  
  
  • Bachelor's degree with 1 years of experience in an administrative position;
  • or High School Diploma with 3 years of experience in an administrative position
• Knowledge, Skills, Abilities:
  
  
  • Knowledgeof Microsoft Office suite and Adobe
  • Ability to accurately manage detailed spreadsheets
  • Excellent administrative and organizational.
  • Excellent verbal and written communication skills.
  • Ability to work well with a diverse population of faculty, staff, students, and external constituencies.
  • Ability to work independently and as part of a team.
  • Strong decision-making skills.
  • Ability to develop and implement procedures.
  • Ability to explain policies.
  • Ability to work under pressure, multitask, and set priorities.
  • Ability to maintain confidentiality.

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Preferred Qualifications

• Experience: Experience in higher education
• Knowledge, Skills, Abilities:
  
  
  • Knowledge of a large platform ERP, such as Oracle Cloud
  • Knowledge of I-9 procedures

Work Location

• Location: Knoxville, TN
• Onsite with Hybrid potential

Compensation and Benefits

• UT market range: MR:05
• Anticipated hiring range: $39,000 - $43,000 Depending on experience and qualifications
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

Application Instructions

To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials should be submitted on or before June 26, 2026

• Resume
• Cover Letter

About The Department

The Department of Psychology and Neuroscience is part of the College of Arts and Sciences, Division of Social Sciences. The Department has the largest undergraduate program, with two degree programs, a BA in Psychology and a BS in Neuroscience, and has the largest doctoral program at the University of Tennessee.

We have three graduate programs: Experimental Psychology, with concentrations in Cognitive and Developmental Science, Social, and Neuroscience and Behavior, as well as two nationally accredited doctoral programs in Clinical Psychology and Counseling Psychology.

About Us

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.


UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.


The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.


UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.


The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.


Apply today and join the Tennessee Volunteer community!