Payroll & Benefits Administrator

Position Summary

This position leads the processing of payroll for all US and NABCO Canada locations and provides benefits administrative support to the North American employees, excluding Royal Doors. The Payroll and Benefits Administrator focuses on back end Human Resources support to ensure the department runs smoothly and that employees are paid in a timely and accurate manner. This position also administers Company benefits across US and NABCO Canada locations, excluding Royal Doors

Essential Functions

Payroll

• Process weekly and bi-weekly weekly payroll, expense reports, bonus payroll, and required annual tax forms.
• Complete thorough audits of each payroll ensuring error-free submissions.
• Submit and track 401(k), RRSP and HSA contributions.

• Enter employee data including direct deposits, hires, leaves of absences, terminations, deductions and pay adjustments into the respective HR/Payroll systems.
• Gather timekeeping data and audit to resolve issues before payroll is processed.

• Generate reports as requested.
• Support Controller and Finance Manager with payroll reporting that affects the General Ledger.
• Generate Records of Employment (ROE) as needed.
• Audit Paid Time Off (PTO) and Sick Time accrual amounts and complete adjustments as needed.
• Assist with responding to payroll related government notices as needed.

Benefits

• Assist with administrative efforts related to benefits and leave of absences, including new hire enrollment, open enrollment, changes, coverage terminations, FMLA, STD/LTD, Provincial leave requirements.
• Issue employee communications regarding company benefits.
• Reconcile benefit deductions periodically to ensure accurate collection of contributions and application of taxable benefit amounts in payroll.
• Enter confidential data into the HR systems, update documents, invoices, databases, etc.
• Coordinate the unemployment compensation process with respective HR leader.
• Collaborate with the broker or insurance companies on employee questions.

General Administrative Support

• Complete employment verification requests.
• Maintain Personnel and confidential Medical files.
• Perform other administrative duties and work on related projects as assigned.
• Track PTO, Sick Time and carry-over amounts.

Qualifications

Knowledge, Skills, Abilities

• Ability to meet deadlines and follow through in a timely manner while managing priorities
• Exceptional organizational, time management, and problem-solving skills are a must to increase efficiencies and manage workload
• Must be honest and have integrity, maintain high level of confidentiality
• Professional demeanor and the ability to communicate effectively, both verbally and in writing with exceptional attention to detail
• Sound judgment, understanding of confidentiality, as well as interpersonal and collaboration skills
• Ability to produce results with minimal or remote supervision in a team environment
• Ability to provide competent, convenient, cost-effective service and reflect the values of teamwork, trust, respect, and confidentiality
• Ability to exercise initiative and good judgment
• Must be punctual and reliable

Education, Training, Experience

• Exceptional customer service experience required
• Proficiency with standard office software, including Microsoft Word, PowerPoint, and Excel required
• Knowledge of business processes and procedures required, payroll and HR functions preferred
• Associates degree in HR, Business, or another related field required, Bachelor’s degree preferred
• 2 years of multi-state and Canadian payroll experience preferred
• Experience with Paychex and/or ADP Workforce Now HRIS systems
• 0-2 years of experience in benefits administration, recruiting, leaves of absence, and/or other aspects of HR preferred

Working Conditions and Physical Demands

Long periods of sitting and working at a computer are required, with rare exposure to the factory. Sedentary work is performed in an office with little to no exposure to extreme weather or hazardous conditions. Typical office equipment such as a computer, laptop, and phone are used. May be noisy due to proximity to factory. This position may require rare exposure to the factory, which includes extreme weather conditions; noisy, dusty, and dirty environments; and motorized equipment that pose potential safety hazards. Reaching above shoulder height and below the waist, as well as lifting up to 30 lbs. is occasionally required. Proper safety procedures, lifting techniques, and personal protective equipment guidelines are always to be followed. This position may require extended hours and overtime depending on business needs. Minimal travel may be requested to any company manufacturing and branch locations in the US or Canada.