Warehouse Coordinator

Fuse Overview: Fuse is a full-service marketing agency based in Winooski, Vermont that creates authentic brand engagements for teens and young adults. Fuse specializes in planning and executing sports, sampling, campus, culture, and customer marketing programs. Named one of the Best Places to Work in Vermont, Fuse believes that life should be a balance of creating great work and making first chair on a powder day. We foster a creative environment that encourages people to share insights and inspiration. If this sounds like a lifestyle made for you, then Fuse wants to hear from you.

Fuse offers a hybrid working environment. Fuse employees are welcome to work remotely 2 days per week (Wednesday and Friday) and work in the Winooski, Vermont headquarters on Mondays, Tuesdays, and Thursdays to collaborate with coworkers and clients. At this time, we are only interviewing candidates based in or willing to relocate to Vermont within driving distance of the office.

Job Summary: The Warehouse Coordinator is responsible for the day-to-day organization and operation of two Fuse warehouses, including inventory management, asset tracking, shipping and receiving, and preparation of materials for events and activations. This role requires strong organization, attention to detail, communication, and follow-through to ensure assets are accurately tracked and available when needed.

Responsibilities: Warehouse Operations & Organization Manage day-to-day warehouse operations, including organization, cleanliness, inventory control, and overall upkeep of the space. Maintain a clean, organized, and efficient warehouse, establishing systems that make materials and assets easy to locate and access. Prepare and organize assets, equipment, and materials for events, activation, and internal needs. Identify opportunities to improve warehouse processes and systems to increase efficiency and organization.

Inventory & Asset Management

Maintain accurate inventory records and ensure assets, equipment, materials, and supplies are properly logged, tracked, stored, and accounted for. Track assets throughout their lifecycle, maintaining clear records of what is in the warehouse, what has been shipped, where it is going, and when it is expected to return. Conduct regular inventory checks and audits to identify discrepancies, damaged or missing items, and replenishment needs. Ensure inventory and asset information is kept current and accurately documented in applicable tracking systems.

Shipping & Receiving Coordinate shipping and receiving of assets and materials, ensuring items are packed, labeled, shipped, received, and documented accurately and on schedule. Monitor incoming and outgoing shipments and communicate relevant delivery information and timelines to internal teams. Troubleshoot shipping, receiving, and inventory issues and escalate concerns when needed. Coordinate with vendors, shipping partners, and other external contacts as necessary to support timely and accurate deliveries.

Communication & Team Support Communicate proactively with internal teams regarding inventory, asset availability, space availability, shipments, deliveries, timelines, and potential issues. Work closely with teams to understand upcoming events and activation needs and ensure required materials are prepared and available on time. Demonstrate reliability and follow-through, taking ownership of assigned tasks from start to finish. Provide hands-on support as needed to meet warehouse, event, and team priorities.

Operational Processes and Company-Wide Tasks Maintain accurate records and documentation using applicable inventory systems, spreadsheets, and tracking tools. Follow established Fuse processes and procedures related to inventory, asset management, shipping, receiving, and warehouse operations. Participate in meetings and planning conversations as needed to understand upcoming projects, events, and asset needs. Support other operational needs and company initiatives as appropriate.

Job Requirements: 1-3 years of relevant experience in warehouse operations, inventory management, shipping and receiving, event logistics, or a related field. Highly organized and detail-oriented, with the ability to maintain accurate records and tracking systems. Able to manage multiple priorities and deadlines while ensuring tasks are completed accurately and on time. Comfortable working with inventory management systems, spreadsheets, and other tracking tools. Strong communicator who proactively keeps team members informed of updates, timelines, and potential issues. Comfortable working collaboratively with internal teams, vendors, shipping partners, and other stakeholders. Reliable, proactive, and comfortable taking ownership of responsibilities from start to finish. Strong problem-solving skills with the ability to troubleshoot issues and identify practical solutions. Demonstrates strong follow-through to ensure tasks and issues do not fall through the cracks. Practical, hands-on, and willing to jump in where needed. Takes pride in maintaining a clean, organized, and efficient workspace. Ability to lift and move items weighing up to 50 pounds. Ability to perform physical tasks for extended periods of time, including standing, walking, lifting, and moving materials and equipment. Forklift operations certification and experience ite coordination.

The salary range for this role is $23 - $27 / hour depending on relevant experience, plus a generous benefits package.

Fuse benefits include: 75% Employer-Paid Medical/Dental/Vision insurance for employees & dependents Health Savings Account contribution Health care opt-out stipend in lieu of employer coverage Employer paid life/disability insurance 401(k) plan with employer contribution Paid parental leave Fitness, ski pass & cell phone stipends On-site skate ramp & recreation/fitness room Fuse gear closet including outdoor gear to borrow Dog friendly office Winter Wednesdays – work starts at noon! Summer Fridays 12 Paid Holidays 15 vacation days to start, plus personal and sick days and your birthday off! Paid volunteer hours Week-long company closure during the last week of the year Annual Company Ski/Ride Day Company happy hours, seasonal outings, and lots of fun Opportunity to engage in the local community via Fuse’s company pillar committees: Fuse Culture Committee, Diversity, Equity & Inclusion Committee, and Environment & Sustainability Committee

Fuse reserves the right to conduct background checks such as criminal and driving record checks for relevant roles.

Fuse is proud to be an equal opportunity employer and is committed to attracting and retaining a diverse staff. We are committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.