Administrative Assistant

Administrative Assistant/Executive Support Coordinator

This role helps create a positive experience for everyone who interacts with UDT, from executive leaders and employees to customers, partners, and visitors. By delivering outstanding administrative support and exceptional hospitality, this individual plays an important part in helping our teams stay focused, connected, and successful.

Reception & Guest Experience

Serve as the first point of contact for all visitors entering the office.

Greeting and welcome guests, customers, vendors, and business partners with professionalism and enthusiasm.

Notify employees of visitor arrivals and coordinate guest check-in procedures.

Direct visitors to meeting spaces and ensure a seamless arrival experience.

Maintain a clean, organized, and welcoming reception and lobby area.

Receive packages, and deliveries and direct them to appropriate area.

Support executive visits, customer meetings, and VIP events by ensuring meeting spaces are prepared and guest needs are anticipated.

Office & Administrative Operations

Assist Executive Assistant with providing day-to-day administrative support for members of the Executive Leadership Team.

Assist with meeting coordination, conference room scheduling, and executive logistics

Assist with travel arrangements, hotel reservations, transportation, and itinerary coordination.

Prepare expense reports

Help Support executive team events, Quarterly Business Reviews (QBRs), Sales Kickoffs (SKOs), leadership meetings, and company initiatives.

Maintain conference room readiness.

Coordinate meal orders, refreshments, and meeting support logistics.

Serve as a resource for employees requiring administrative assistance.

Assist with office events.

Act as a dependable resource during periods of increased executive and administrative demand.

What Makes You Successful

You enjoy helping others and take pride in delivering exceptional service.

You anticipate needs before they become issues.

You stay organized and composed while managing multiple priorities.

You communicate professionally and confidently with executives, employees, customers, and partners.

You take ownership of tasks and consistently follow through.

You thrive in a team environment and are willing to jump in wherever needed.

You represent UDT with professionalism, positivity, and integrity.

Qualifications

Required

3+ years of experience in administrative support, office coordination, executive support, hospitality, or reception.

Strong proficiency with Microsoft 365, including Outlook, Teams, Word

Willingness to use AI software to streamline workflow

Excellent organizational, communication, and customer service skills.

Strong attention to detail and ability to manage multiple priorities.

Professional presence and polished communication style.

Ability to maintain discretion and exercise sound judgment.

Desired but not required:

Experience supporting senior leaders or executive teams.

Experience coordinating meetings, events, travel, and hospitality.

Experience working in a corporate office environment.

What UDT offers you

We offer a competitive compensation package where youll be rewarded based on your performance and recognized for the value you bring to the organization. UDTs Total Rewards package includes medical, dental, vision, life and disability coverage as of the 1st of the month, health savings accounts, flexible savings accounts, 401(k) plan with company match, 7 annual holidays and unlimited paid time off options.

Join us and be part of an inclusive, energizing, and collaborative environment. UDT is an Equal Opportunity Employer who is committed to workforce diversity. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, sexual orientation, disability, or national origin. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Employment is contingent upon successful completion of background and pre-employment drug screen. UDT is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status