Clinical Research Coordinator II - Epilepsy Division

Clinical Research Coordinator II - Epilepsy Division

Job no: 541001
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Grant or Research Administration
Department: 29180200 - MD-NEUROLOGY-EPILEPSY

Classification Title:

Clinical Research Coordinator II

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Job Description:

The Clinical Research Coordinator II will support clinical research activities within the iBRAIN Laboratory in the Department of Neurology at the University of Florida. This position is responsible for coordinating human subjects research focused on neurological disorders, including epilepsy and dementia. The incumbent will work closely with the Principal Investigator and research team to ensure efficient, compliant, and timely implementation of study protocols.

More About This Role

Participant Recruitment and Study Coordination

• Recruit, screen, consent, enroll, and retain participants
• Schedule and coordinate study visits, assessments, imaging, electrophysiology, biospecimen collection, and follow-up activities
• Maintain screening/enrollment logs and communicate with participants, caregivers, clinical teams, and investigators

Data Collection and Management

• Collect, enter, verify, and track clinical, behavioral, imaging, electrophysiology, and biospecimen data
• Maintain accurate source documents, case report forms, and coded records
• Complete REDCap/Epic data entry, quality checks, query resolution, secure data transfer, and archiving

Regulatory Compliance, Quality Assurance, and Study Operations

• Prepare and maintain IRB submissions, consent documents, regulatory files, deviations, adverse-event
  records, and required reports
• Track study milestones, support monitoring and audits, coordinate start-up and closeout activities, and ensure compliance with protocols, Good Clinical Practice, and UF/UF Health requirements

Research Team and General Support

• Participate in research team meetings and complete required training and relevant professional development activities
• Provide general research and administrative support and perform other related duties as assigned by the Principal Investigator

Managing Clinical Trial funding

• Coordinate and process participant payments for clinical research study visits in accordance with study
  protocols, sponsor requirements, institutional policies, and regulatory guidelines
• Verify visit completion and participant eligibility for reimbursement, maintain accurate payment documentation, reconcile payment records, resolve payment-related inquiries, and ensure timely and compliant disbursement of participant compensation while maintaining confidentiality and data integrity

About the UF Division of Epilepsy in the Department of Neurology

The University of Florida’s Epilepsy Division is dedicated to improving the lives of individuals affected by epilepsy and seizure disorders, conditions that impact millions of people across the United States. Epilepsy is a complex neurological condition that can range from well-controlled seizures with medication to cases that require advanced diagnostic evaluation and specialized treatments, including surgical and device-based therapies.

UF Epilepsy Neurology is committed to delivering patient-centered care by integrating innovative research with comprehensive clinical treatment. Through multidisciplinary collaboration and access to advanced neurodiagnostic technologies, the division works to develop new approaches to seizure management and improve outcomes for patients living with epilepsy.

For more information about UF Epilepsy Neurology, visit UF College of Medicine’s Epilepsy Neurology page here .

About the City of Gainesville

Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.

Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and thriving farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Preferred:

The ideal candidate will possess:

• Three (3) or more years of human-subjects or clinical research experience
• Proficiency with REDCap, Epic, OnCore, or similar systems
• Familiarity with Good Clinical Practice and research requirements
• Experience with clinical, behavioral, neuroimaging, electrophysiology, or biospecimen data
• Strong organizational and communication skills
• Ability to manage multiple studies with minimal supervision
• Clinical research certification, such as CCRC

Health Assessment Required:

Health Assessment Required: Yes

Advertised: 18 Aug 2026 Eastern Daylight Time
Applications close: 01 Sep 2026 Eastern Daylight Time

The University of Florida is an Equal Employment Opportunity Employer.