Operations & Procurement Specialist

Job Description

Job Description

Robert Half is looking for an Operations & Procurement Specialist to join our team in Nicholasville, Kentucky in a contract capacity with the potential for a permanent role. This position blends office operations, purchasing coordination, and cross-functional support to help keep customer projects, vendor activity, and fulfillment efforts running smoothly. The ideal candidate brings strong organization, sound judgment, and the ability to manage multiple priorities while working closely with sales, operations, and production teams.

Responsibilities:

• Direct daily operational activities across the office and fulfillment environment to maintain efficient workflows and consistent execution.

• Coordinate purchasing activities by sourcing products, requesting and evaluating vendor pricing, and selecting options that align with quality, timing, and budget expectations.

• Create and manage purchase orders, maintain procurement records, and track orders through production and final delivery.

• Partner with sales teams to support customer programs, prepare quotes and project materials, and help move opportunities from planning to fulfillment.

• Oversee administrative and support staff scheduling, assign work based on business needs, and help maintain accountability across day-to-day tasks.

• Lead regular production and order status meetings, communicate updates across teams, and surface risks early to prevent delivery issues.

• Monitor supplier performance, strengthen vendor relationships, and address concerns related to product quality, service, or shipment timing.

• Maintain organized documentation, reporting, and visibility tools that support production status, order progress, and operational decision-making.

• Work with warehouse and fulfillment teams to monitor inventory levels, coordinate replenishment needs, and support accurate order execution.

• Resolve operational challenges involving supply chain delays, inventory gaps, or fulfillment issues while keeping stakeholders informed.

• Experience supporting operations, procurement, order coordination, or a related business function in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple projects, timelines, and documentation requirements at the same time.
• Ability to communicate effectively with vendors, internal teams, and leadership while maintaining a high level of professionalism.
• Background in preparing quotes, tracking purchase activity, and coordinating projects from initiation through completion.
• Comfortable reviewing pricing, comparing supplier options, and identifying opportunities to improve cost efficiency without sacrificing quality.
• Proficiency with reporting, administrative systems, and business tools used to monitor orders, inventory, and workflow performance.
• Demonstrated ability to identify process improvements and proactively address issues before they affect customers or operations.
• Experience in environments involving consumer banking, consumer lending, credit card industry operations, call center metrics, or criticality analysis is a plus.