Operations and Facilities/Property Manager (Non-profit)

Job Description

Job Description

Agency Overview:

Doorways is an Arlington-based non-profit agency helping individuals and families create pathways out of domestic violence, sexual assault, and homelessness, leading to safe, stable, and empowered lives. We envision a community where all people live free of violence and have safe and stable housing regardless of their gender, race, ethnicity, age, religious beliefs, sexual orientation, abilities, language, or national origin. We see a future without domestic and sexual violence or homelessness.

Doorways began in 1978 when a group of concerned community members saw there was no safe place in Arlington for families in crisis. What began then with one shelter and one response has grown into a series of pathways individually tailored for adults, youth, and children seeking safety and shelter. From immediate crisis intervention to counseling, housing, and employment support, we offer real options and multiple pathways for people of all ages and genders—women, men, youth, and LGBTQIA+ people.

Position Summary:

Reporting to the Chief Operations Officer (COO), the Operations Manager administers and directly supports key areas of our agency’s daily operations and physical resources (facilities, equipment, and technology). This role serves as a project manager and a strategic problem solver, who collaborates across all our programs in planning, scheduling, and managing physical resources effectively. The Operations Manager ensures our mission-focused, client-centered approach utilizes resources efficiently, including outstanding management of our information and technology, facilities and property infrastructure.

This role partners with the COO in strategic focus to set short- and long-term goals, maximize Doorways’ efficiency across our different programs, responds to day-to-day operations mitigating risk, coordinating with other partners, and reporting high levels of customer satisfaction. The Operations Manager supervises the Facilities Manager and funnels third party vendors and property management queries. The position is full-time and requires flexible working hours, including occasional evenings and weekends. The position requires on-call availability on a rotation schedule (on call includes evenings, weekends, and holidays) to ensure Doorways 24/7 can be delivered without interruption. This position also requires access to personal transportation for frequent travel among various facilities and community settings.

Essential Duties and Responsibilities:

• In partnership with COO, this role ensures our overall technology, facilities and property management, respond to the needs of today, meets our strategic goals and supports the future of our staff and clients.
• Adhere to the annual operating budget for technology, facilities and property management; analyze areas for additional cost savings; actively engage in the yearly budget collaborative process.
• This role supports the COO with special projects, new initiatives, and serves as the project manager and collaborator for ad-hoc assignments that involve multi-program, multi-staff time and effort.

Facilities and Property Management

• Serve as the primary project manager for facilities and property management projects by proactively managing tasks and communication from project inception to close-out, including documented records on project status and updates.
• Oversee and serve as point of contact for facilities and property management vendors.
• In collaboration with COO: create, update, maintain, and disseminate agency policies, procedures, and guidelines for existing or new facilities and property management programs.
• Ensure Doorways facilities are welcoming, dignified, well-run, and in best standards of practice, as well as optimized and efficient.
• Provide back-up support for facilities and property management appointments and emergencies.
• In collaboration with the Facilities Manager: create, update, maintain, and disseminate agency policies, procedures, and guidelines for existing or new emergency preparedness for all locations.
• Directly supervise Facilities Manager via individual supervision that fosters professional development and growth, employs reflective and trauma-informed supervision practices, and upholds agency personnel policies for staff supervision.

Information & Technology

• Manage technology distribution, accountable use, and set-up for all departments.
• Monitor and update agency equipment inventory.
• Serve as the point person for staff requests to triage IT assistance. Much of this work requires an onsite presence and the willingness to engage in rapid troubleshooting and problem solving before involving the IT vendor.
• Serve as the main point of contact with IT vendor, ensuring agency needs are met through strong partnership, communication, and deliverables.
• In collaboration with COO: create, update, maintain, and disseminate agency policies, procedures, and guidelines for existing or new technologies including cyber security, artificial intelligence, and top compliance with VAWA and HIPAA regulations.
• Other duties as assigned.

Agency Responsibilities :

• Demonstrate alignment with Doorways core values and mission.
• Adhere to agency policies and procedures.
• Maintain current industry knowledge and best practices.
• Attend agency and team meetings, as required.
• Assist with Doorways client, donor, and community events.

Knowledge and Skills Needed:

• Bachelor’s degree and 5+ years of proven experience in operations management.
• Strong understanding of logistics and operational needs and demonstrated experience in basic business and program management acumen.
• 2+ years of experience supervising direct reports; proven abilities in closely collaborating with other team members.
• Exceptional organizational skills and meticulous attention to detail, with the ability to maintain accuracy, consistency, and follow-through across complex operational work.
• Proven ability to manage multiple priorities, projects, and stakeholders simultaneously while maintaining organization, responsiveness, and high-quality execution.
• Strong time management skills, with a demonstrated ability to prioritize competing demands, anticipate needs, and consistently meet deadlines in a fast-paced environment.
• Demonstrated strength in strategic thinking, problem-solving, and execution, with sound judgment and decision-making skills to navigate complexity, drive solutions, and deliver results.
• Excellent customer service and interpersonal skills, with a proven ability to build strong relationships, respond effectively to staff and partner needs, and collaborate successfully across multidisciplinary, diverse, and dynamic teams.
• Proactive, flexible and a self-starter; willingness to learn new skills and generally “roll-up the sleeves” to get projects done.
• Must possess excellent computer skills, including advanced knowledge of Microsoft Office Suite (Word, Outlook, Excel), databases and AI tools; strong working knowledge of office equipment (computers, cloud infrastructure, printers etc.).
• Must be comfortable working in an environment that is fast paced, crisis-driven, where 24/7 services are offered.
• Must demonstrate an acceptance and respect for cultural diversity in all its forms, including race, ethnicity, sexual orientation, abilities, and religious backgrounds and an ability to work collaboratively in an ethnically, linguistically, and culturally diverse environment.
• Current or ability to get CPR/First Aid Certification.
• Completion of Fingerprints, Criminal, Sex Offender and CPS Background Check.
• Access to a reliable vehicle, valid driver’s license and proof of automobile insurance.
• Must be located in the DMV area.

Compensation: 80-90K annually, plus excellent benefits.

Doorways is an Equal Opportunity Employer.

All our employment decisions are based on merit. We do not discriminate in any employment actions based on race, color, gender, sexual orientation, gender identity, or any other legally protected status.

Doorways is a drug-free workplace committed to the safety and well-being of all employees. Doorways prohibits the unlawful manufacture, sale, distribution, dispensing, possession, or use of controlled substances or marijuana within the workplace .