Payroll Specialist III

Payroll Specialist III

Location: Leander, Texas (In office 5 days per week 8a-5p)

Role Overview

This position is responsible for the end-to-end administration, compliance, reconciliation, governance, and strategic oversight of the company's payroll operations. Reporting to the HR Operations Manager, this role serves as the technical lead for payroll processing across a multi-state, multi-entity environment. The position ensures accurate, timely, and compliant payroll delivery. This role requires analytical capability, systems fluency, leadership maturity, and disciplined execution.

Key Responsibilities

• Process biweekly, multi-cycle, and off-cycle payrolls across multiple states and entities.
• Review and validate payroll inputs including earnings, deductions, taxes, garnishments, and adjustments.
• Manage final pay compliance and supplemental wage processing.
• Own and maintain the payroll calendar and processing governance framework.
• Ensure compliance with federal, state, and local payroll tax regulations and wage and hour laws.
• Lead year-end payroll strategy including W-2 preparation, reconciliation, and reporting.
• Perform payroll general ledger reconciliations and coordinate funding requirements with Finance.
• Analyze payroll variances and resolve discrepancies with documented root cause analysis.
• Serve as a subject matter expert for payroll system configuration.
• Partner with HR and other departments to ensure accurate employee data and deduction processing.

Required Qualifications

Experience: 5-7+ years of progressive payroll experience in a multi-state environment is required. Experience with payroll systems such as ADP Workforce Now or Workday is necessary.

Technical Skills: Advanced knowledge of payroll tax regulations and compliance standards is required. Strong proficiency in Excel, including pivot tables, reconciliations, and advanced formulas, is also needed.

Preferred Qualifications

• FPC or CPP certification is preferred.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.