Executive Assistant / Operations Coordinator

Job DescriptionJob DescriptionWe are seeking an organized, proactive, and sharp Executive Assistant to support the ownership and general management team at Union Bar & Grill.In this role, you will act as the operational right hand to business leadership, managing administrative workflows, staff scheduling support, vendor communications, financial tracking, and event logistics. The ideal candidate is a master multitasker who thrives in a fast-paced environment and possesses exceptional communication skills. Key ResponsibilitiesExecutive Administrative Support: Manage ownership calendars, organize business files, monitor emails, and draft internal communications.Financial & Inventory Coordination: Organize invoices, verify delivery receipts, assist with vendor billing inquiries, and input inventory tracking data.HR & Staffing Assistance: Assist with FOH/BOH employee onboarding, track certification records (ServSafe/I-PLEDGE), collect timecards, and support shift scheduling.Event & VIP Coordination: Coordinate private party inquiries, organize venue bookings, handle event correspondence, and oversee day-of setup logistics.Vendor & Supply Management: Track venue supply levels, place routine food/beverage/office orders, and maintain relationships with local suppliers.Operational Reporting: Compile daily sales summaries, shift logs, and labor cost reports for ownership review. Qualifications & RequirementsExperience: 2+ years of experience in an administrative assistant, office coordinator, or executive support role. Background in hospitality or high-volume customer service is a strong plus.Software Proficiency: Strong skills in Microsoft Office (Excel, Word), Google Workspace, and basic scheduling/POS software.Skills: Outstanding organization, sharp attention to detail, strong problem-solving skills, and absolute discretion with business matters.Availability: Primary daytime office hours, with flexibility to assist during major venue events or game days as needed. Benefits & PerksCompetitive base pay based on experiencePaid time off (PTO) and paid holidaysEmployee discounts across all venue locationsDirect exposure to business ownership and growth potential\nCompany DescriptionTHE BEST BAR, RESTAURANT, AND NIGHT CLUB IN IOWA CITY.Company DescriptionTHE BEST BAR, RESTAURANT, AND NIGHT CLUB\nIN IOWA CITY.