Purchasing & Inventory Operations Coordinator

Job Summary

Support daily purchasing, accounts payable, inventory, billing support, and tool room operations. This role is responsible for creating and managing purchase orders, onboarding new vendors, reviewing parts billing, tracking invoices and payments, maintaining inventory accuracy, and overseeing the tool room checkout program.


Essential Duties

Purchasing & Procurement

Create and manage purchase orders (POs) in company financial systems
Coordinate with internal departments to ensure timely procurement of materials, supplies, and services
Monitor PO status from creation through invoicing and payment
Work with vendors to resolve pricing, delivery, and invoicing discrepancies
Ensure proper documentation and compliance with purchasing procedures
Vendor Management

Coordinate new vendor setup and maintain accurate vendor records
Assist vendors with required documentation including W-9s, insurance, tax forms, and compliance requirements
Build and maintain strong vendor relationships
Accounts Payable & Billing Support

Review and reconcile invoices against purchase orders and receipts
Assist with invoice processing and payment tracking
Research and resolve invoice discrepancies
Review parts and material billing for accuracy prior to submission to Baylor
Ensure supporting documentation, receipts, and billing details are properly maintained
Support month-end and year-end financial processes
Inventory & Warehouse Coordination

Assist with inventory management and stock replenishment
Monitor inventory levels and identify opportunities to improve stock availability and organization
Coordinate with warehouse and field teams regarding parts availability and requests
Support inventory audits and cycle counts
Tool Room Program Oversight

Oversee tool room checkout/check-in processes
Track assigned tools and equipment
Maintain accurate records for tool accountability and inventory
Assist with implementation of improved tracking and organization systems
Administrative & Operational Support

Maintain accurate records and reporting within company systems
Support process improvement initiatives
Assist with special projects and operational tasks as assigned
Collaborate across departments to improve workflow efficiency and customer service


Minimum Requirements

• High school diploma or equivalent required; associate or bachelor's degree preferred
• 2+ years of experience in purchasing, accounts payable, inventory control, warehouse operations, billing support, or related field
• Experience with ERP or purchasing systems preferred
• Strong Microsoft Office skills, especially Excel
• Excellent organizational and communication skills
• Ability to prioritize and manage multiple tasks with accuracy
• Strong attention to detail and follow-through
• Customer service mindset with ability to work collaboratively across teams

Preferred Qualifications

• Experience in facilities management, construction, maintenance, or service operations
• Experience with inventory management systems or CMMS platforms
• Knowledge of purchasing workflows, invoice reconciliation, and vendor billing processes
• Familiarity with tool tracking or warehouse operations

Grow Your Career with TDIndustries

Founded in 1946, TDIndustries is a premier, employee-owned Mechanical, Electrical, and Plumbing (MEP) company delivering full-lifecycle building solutions-from design and construction to service and facilities maintenance. We power critical environments like hospitals, schools, data centers, stadiums, and commercial buildings across Texas and the Southwest.

Our Partners (employees) are the core of our success. As an employee-owned company, you have a voice, a stake, and a clear path to grow. Recognized by FORTUNE Magazine as a "100 Best Company to Work For," we invest in top training, career development, and a culture built on trust and servant leadership.

Join a growing team where your skills matter, and your future is built to last.

At TDIndustries, we believe opportunity should be built - and shared - by all. Whether you work with tools or technology, in the field or the office, we hire and grow people based on skill, potential, and integrity - never labels. We value the diverse paths that bring people to our team and welcome Partners of all backgrounds, including differences in race, color, religion, sex, gender identity or expression, sexual orientation, age, ability, military service, and more. What matters most is how we work together to build excellence.