Site Coordinator

About Your Role The SFC Site Coordinator is a front‑office and administrative support role within the Facilities and Administrative operations structure, reporting directly to the SFC IT Systems & Facilities Manager. This position is primarily responsible for ensuring the organization, coordination, and administrative execution of all front office and facility‑related activities. Who You Are A highly organized administrative professional who thrives in a fast‑paced office environment. A proactive problem‑solver who anticipates needs and follows through without constant direction. Comfortable acting as a coordination hub across vendors, internal teams, and leadership. Calm, professional front office presence with strong interpersonal and communication skills. Technically proficient and comfortable managing workflows across tools like Google Workspace. Experienced in handling multiple administrative priorities simultaneously with high accuracy. Ability to maintain structure, documentation, and visibility across ongoing tasks and requests. Preference for structured administrative work over warehouse or production tasks. Typical Day Manage the front office experience: greet visitors, route communications, and maintain a professional environment. Serve as central coordination point for vendor scheduling, service requests, and follow‑ups. Proactively identify opportunities to streamline administrative processes and reduce manual workload for leadership. Maintain and track vendor records, service schedules, and facility‑related documentation to ensure nothing is missed. Coordinate building and equipment maintenance by scheduling, tracking, and confirming completion of vendor work. Support SFC team member onboarding and offboarding logistics, ensuring all administrative and vendor‑related tasks are completed accurately and on time. Oversee supply procurement by managing ordering workflows, tracking inventory levels, and coordinating with vendors (Ernest, ULine, Amazon). Assist in planning and coordinating office events, visits, and culture initiatives as needed by the HR team. Manage shared office services such as mail handling, phone coverage, and general administrative support. Track open tasks, priorities, and follow‑ups to support the SFC IT Systems & Facilities Manager in staying focused on higher‑level initiatives. Support ongoing administrative and operational projects through organization, documentation, and execution. Need to Have Experience in an office‑based administrative, coordinator, or executive support role. Proven experience managing administrative workflows, schedules, or vendor coordination in an office environment. Strong proficiency with Google Workspace (Sheets, Docs, Drive, Calendar, Gmail). Excellent organizational and time‑management skills with high attention to detail. Clear and professional communication skills across teams, vendors, and leadership. Ability to manage multiple priorities, track tasks, and ensure consistent follow‑through. Comfortable working independently in a fast‑paced, interruption‑driven office setting. Nice to Have Experience supporting a manager or leadership role by handling coordination, scheduling, or administrative workload. Experience managing vendor relationships, vendor negotiations, contracts, or service agreements. Background in office management, facilities coordination, or administrative operations within a warehouse or logistics environment. What You’ll Love Comprehensive Medical Plans Paid time off Holiday pay Lifestyle Spending Account 401(k) Plan Birthday Time Off Access to Employee Assistance Programs (EAPs) $19.50 - $22.50 hourly rate Responsibilities The Site Coordinator manages front office operations, including visitor reception, vendor scheduling, and facility maintenance. They also support administrative workflows, supply procurement, and team onboarding to ensure efficient site functionality. #J-18808-Ljbffr Y-Axis