Part-time Library/Student Services Assistant

A Level 1 Fingerprint Clearance Card is required for employment at Gila Community College.

Essential Functions

• Ability to perform general physical activities that require considerable use of arms, hands, and fingers to manipulate office equipment, machines, and materials. Some whole-body movement such as lifting, balancing, walking, stooping, carrying objects and handling materials may be required.
• Ability to provide effective assistance in a professional manner to College stakeholders in a variety of business environments requiring critical thinking, organization, and the use of inter-personal and communication skills.
• Functions/duties as listed in Procedure 5012.02 Employee Classification General Responsibilities.
• Additional position specific essential functions are listed below.

Level of Supervision or Independent Judgement

• Performs duties under indirect supervision following procedures, instructions, directions, and training given.
• Some independent decision making.

Duties and Responsibilities

Library/Student Services employees are expected to perform any or all duties listed below in a safe, efficient, and effective manner.

• Assist students and other patrons with access to all library resources, including internet searching and database research, as needed.
• Maintain Koha Library System and produce required reports.
• Catalog and process new material added to the library collection; purge obsolete material per policy.
• Assist students with admissions, student portal navigation, textbook ordering, the LMS, and scholarship and Financial Aid applications.
• Support new student orientation and first-year experience programs with customized library orientations.
• Administer placement testing including input/verification/correction of ACCUPLACER scores in Core Campus (SIS).
• Arrange for proctoring services as needed, including but not limited to TEAS, HESI, ASE testing, ADA test proctoring, testing for other colleges/institutions etc.
• Support NAVIT/CVIT and Dual Enrollment orientation programs.
• Asist instructors with Syllabi creation and provide other instructor support as requested.
• Refer students to appropriate campus resources to assist with their educational goal achievement.
• Maintain accurate and confidential student records in compliance with FERPA and College policies; create a fiscal year annual report for respective Campus Directors.
• Participate in student success initiatives, retention efforts, and outreach-related workshops.
• Some cash handling responsibilities for printing/copying/other fees.
• Maintain the GCC scrapbook.
• Perform similar duties not specifically listed as directed.

Qualifications and Education Requirements

• A combination of education, experience, knowledge, skills, and abilities that will enable success in position responsibilities.
• Ability to pass a background screening process and/or obtain a Level 1 Fingerprint Clearance Card is necessary.
• Ability to communicate effectively in both oral and written form with a diverse internal and external audience.
• Knowledge of sound testing and assessment techniques and procedures.
• Ability to effectively coordinate a variety of assessment activities including scheduling, administration of assessment(s), scoring, dissemination of results, and record keeping and reporting.
• Ability to utilize various types of office equipment including a personal computer with various productivity tools and programs.
• Ability to effectively perform multiple tasks with intermittent interruptions.

Preferred Skills

• Familiarity with student information systems and resource/information databases.
• Experience working at a high school, community college, or open enrollment institution.
• Knowledge of the various types of student services routinely provided to students at the post-secondary level and a desire to assist student in the areas.
• Familiarity with and understanding of safe work practices particularly when performing general physical activities within an office environment.

Work Environment

Duties are performed in a typical office environment within generally climate-controlled structures. Exposure to moderate noise levels is anticipated. Exposure to moderate to heavy office traffic levels with possible frequent interruptions is anticipated. Substantial computer and/or electronic equipment use is expected. Operation of standard office equipment involves repetitive fine motor-skills.