Property Manager

Pop-Up Talent

Indianapolis, IN

Commercial Property Manager
Location: Indianapolis, IN

POSITION OVERVIEW:

We are seeking an experienced Commercial Property Manager to oversee the daily operations and strategic management of our commercial office building portfolio. This role is critical to ensuring operational excellence, maximizing asset value, and delivering exceptional service to our tenants. The Commercial Property Manager will serve as the primary point of contact for building operations, tenant relations, and financial performance while working closely with maintenance teams and reporting directly to the Chief Administrative Officer

KEY RESPONSIBILITIES:
Tenant Relations & Lease Administration

Serve as primary contact for tenant inquiries, concerns, and requests, ensuring prompt and professional resolution
Build and maintain strong relationships with tenants to promote retention and satisfaction
Coordinate lease administration activities including renewals, rent escalations, and tenant improvement projects
Conduct regular property inspections and tenant meetings to proactively address issues
Manage tenant move-ins, move-outs, and space planning coordination

Financial Management

Prepare and manage property operating budgets, ensuring alignment with financial goals
Monitor and analyze property financial performance including income, expenses, and variances
Process accounts payable and receivable, including rent collection and delinquency management
Prepare monthly, quarterly, and annual financial reports for ownership and leadership
Identify opportunities for cost savings and revenue enhancement
Utilize Yardi property management software for all financial tracking and reporting

Vendor & Contract Management

Source, negotiate, and manage relationships with vendors and service providers
Oversee vendor performance to ensure quality service delivery and contract compliance
Review and approve vendor invoices for payment processing
Negotiate competitive bids for property services and capital improvements
Maintain comprehensive vendor documentation and insurance certificates

Capital Projects & Property Maintenance

Coordinate with maintenance technicians to ensure properties are well-maintained and operational
Plan and oversee capital improvement projects from conception through completion
Conduct regular property inspections to identify maintenance needs and safety concerns
Develop and implement preventive maintenance programs
Ensure compliance with all building codes, safety regulations, and environmental requirements
Manage emergency response protocols and coordinate after-hours issues

Operational Excellence

Ensure properties operate efficiently and meet company standards for quality and service
Implement and maintain operational policies and procedures
Monitor building systems and equipment performance
Maintain accurate property documentation including tenant files, vendor contracts, and compliance records
Prepare reports and presentations for ownership and senior leadership as needed

QUALIFICATIONS:
Required:

Minimum 5-7 years of commercial office property management experience
Proven track record of managing multiple commercial office properties
Strong financial acumen with experience in budget development and financial analysis
Proficiency in Yardi property management software
Excellent communication and interpersonal skills with ability to build strong tenant and vendor relationships
Strong problem-solving abilities and sound judgment in decision-making
Ability to prioritize multiple projects and meet deadlines in a fast-paced environment
Valid driver's license and ability to travel between properties as needed
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Preferred:

Bachelor's degree in Business Administration, Real Estate, or related field

Professional certifications such as CPM (Certified Property Manager), RPA (Real Property Administrator), or LEED credentials
Experience with CAM (Common Area Maintenance) reconciliations
Knowledge of HVAC, electrical, and plumbing systems

WORKING CONDITIONS:

Standard business hours with flexibility required for tenant emergencies and after-hours issues
Regular site visits to properties within the portfolio
Office-based work combined with time in the field
Occasional evening or weekend work may be required

COMPENSATION & BENEFITS

Competitive compensation package commensurate with experience, along with comprehensive benefits

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

req26-00689

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Vacancy posted 5 days ago

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