SALES ADMIN

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Sal es Admin Updated: 12/1/2025

FLSA Classification : Non-Exempt

Company Profile: Starting as a typewriter company in Chickasha, OK in 1934 to everything that has followed since, Standley Systems is committed to supporting businesses with the technology tools and resources needed to grow and thrive in today's fast-changing world.

As Standley Systems has evolved over the years to provide a more holistic approach to each client environment, we have expanded our team and resources to provide business technology solutions in two key areas: Technology Services and Managed Services.

At Standley Systems we were born here, raised here and continue to grow here. We are deeply invested in the health and well-being of our state and understand a strong business base is critical to maintaining a strong economy. Standley means Oklahoma.

Oklahoma is more than our home base. It is our home. As we continue to work alongside our business clients to keep Oklahoma's business wheels turning, we will continue to invest our time, resources, and talent to support community partners and cheer on countless organizations committed to making Oklahoma a great place to worship, live, work and play.

Position Profile : The Standley Systems' Sales Admin OKC will provide administrative support to the Standley Systems Sales Department and the OKC Technology Portal. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The ability to interact with staff and departments (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. This position will report directly to Sales Operations Manager

Requirements:

• Highly organized and able to multi-task
• Strong verbal and written communication skills
• Excellent calendar management skills
• Proficient in Microsoft Word, Excel & PowerPoint
• Associates or bachelor's degree and/or related work experience
• Good driving record, valid driver's license, and proof of insurance
• Project management
• Financial Skill Set

Primary Responsibilities:

• Assist Sales Leadership with day-to-day activities.
• Reviewing Sales documentation-contract review
• Lease Coordination-Working with financial partners on Credit and Buyout review .
• CRM Account reassignment and other duties as requested
• Business Technology Review preparation for Sales Department
• Gather & report weekly L10 metrics & assist with facilitating L10 meetings.
• Assist with all aspects of reporting, to include Forecasting, Dynamics, MIF, E-auto lists.
• Assist Directors with New Hire preparations. Technology is in place, work area is clean, supplies ready, welcome packets prepared.
• Assist with all aspects of projects, accounts, quarterly reviews, and bids.
• Assist sales reps with client information requests from Dynamics / E-auto & related sources.
• Sales Scorekeeper administrator
• Coordinate / research / approve lead payouts
• Meetings, Events & Portal:
• • Schedule & coordinate all meetings in the Portal including verifying availability on Portal calendar.
  • Schedule & coordinate all internal meetings and ensure refreshments and room is made ready for event (set up and breakdown with help from team).
  • Coordinate Catering, snacks & drinks according to guidelines while making sure stock for needed items is organized and available.
  • Coordinate manpower needs at onsite events & assist with assignments day of event.
  • Assist with keeping portal & office stocked with paper goods and office supplies.
  • Assist with sales meeting related planning.
  • Assist Marketing Coordinator with customer related event planning.
• Additional Responsibilities:
• Provide front door coverage.
• 2nd floor organization, cleanliness, and reporting maintenance needs to Chickasha.
• Perform general clerical duties to include photocopying, faxing, mailing, and filing.
• Other duties as assigned.

Physical Requirements:

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer and telephone keyboard.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Light to moderate lifting required.
• Regular, predictable attendance required.
• Travel to other Standley Systems offices during normal business hours may be required.
• Must be able to pass drug and alcohol screen. Standley Systems has federal contracts that require compliance with the Drug-Free Workplace Act of 1988, therefore medical marijuana license-holders who test positive for marijuana will not be qualified for the position.

Sales Admin

I have read this and I completely understand all my job duties and responsibilities. I am able to perform the essential functions as outlined with or without reasonable accommodation. I understand that this list is not all inclusive but subject to change by management.

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