Facilities Coordinator

Job Description

Job Description

Overview

We are seeking a proactive and highly organized Facility Coordinator to support day-to-day facility operations within a large, multi-use campus environment. This is a hands-on coordination role focused on vendor management, soft services, facility support, site access, work orders, and service delivery.

The Facility Coordinator will serve as the primary on-site point of contact for service providers supporting janitorial, landscaping, irrigation, pest control, kitchen maintenance, trash/recycling, shredding, and snow removal. This individual will coordinate vendor schedules and site access, track facility issues through resolution, manage service documentation, assist with budget and PO tracking, and ensure vendors meet safety, quality, and operational expectations. This is not a Facilities Manager position. The role is focused on executing and coordinating daily facility services while partnering closely with a remote Facilities Service Lead (FSL).

Must Haves

• 3+ years of experience as a Facilities Coordinator, Workplace Services Coordinator, Facilities Administrator, or similar role.
• Experience coordinating vendors and facility service providers.
• Experience supporting soft services, such as janitorial, landscaping, waste/recycling, pest control, kitchen services, or grounds maintenance.
• Experience coordinating both interior building services and exterior facility/grounds services.
• Strong organizational skills with the ability to manage multiple vendors, work orders, service requests, and priorities.
• Ability to coordinate vendor scheduling, badging, site access, and on-site service execution.
• Experience tracking facility issues and driving them through resolution.
• Strong communication and stakeholder management skills.
• Proficiency with Google Suite and general computer systems.
• Self-starter with strong problem-solving skills, ownership, and follow-through.
• Comfortable working 100% onsite, five days per week.

Plusses

• Experience supporting large corporate campuses, industrial facilities, mixed-use sites, or mission-critical environments.
• Experience managing or coordinating large-scale soft services programs.
• Familiarity with Purchase Orders (POs), invoices, budget tracking, forecasts, and budget variance reporting.
• Experience with vendor performance management, SLAs, quality inspections, and service audits.
• Facilities project coordination or project management experience.
• Experience coordinating landscaping and irrigation services beyond basic grounds maintenance.
• Familiarity with established RACI processes for vendor and facility management.
• Experience working with remote facility leadership while owning day-to-day operations at the local site.