HR Intern (Entry Level) - Full Time (6 months)

Job Description

Job Description

Job Title/Position:   Human Resources Intern

Reports To:   Human Resources Manager

Job Description Summary

This is an entry level internship opportunity for individuals seeking hands-on day to day operational HR experience.  Responsible for administrative duties for the Agency as it relates to personnel, benefits, compliance and recruiting. The company uses ADP Workforce Now for HRIS, Time and Attendance, and Payroll. This role will serve many functions within the HR team, onboarding, off boarding, ensuring that new hires are loaded into appropriate systems, and also getting field staff set up with mobile devices to engage effectively with the company’s Electronic Medical Records (EMR) system. This role is task based, so the ideal candidate will be an individual that loves to be busy, and will not mind task-based, administrative work.

Essential Job Functions/Responsibilities – to assist HR Generalist with:

1. Assist with recruiting
   • Posting open jobs
   • Phone screenings
   • Scheduling Interviews
2. Assist with onboarding 
   • Enter new hire, status change, and termination information into ADP payroll system as well as other systems including Electronic Medical Records and our Secure Documentation Workflow. 
   • Process background checks, schedule fingerprint appointments
   • Create ID badge photos
   • Create new hire binders/folders
   • Complete and reconcile Employment Verifications
   • Tracking and receiving all pre-hire paperwork items
   • Enter benefits enrollment/changes information in applicable portals
3. Assist with maintaining all personnel files consistent with Agency policies and Accreditation Standards
   • Process, track and log Performance Evaluations
   • Process track and log all employee renewal items – auto ins, prof licenses, etc.
   • Process personnel file audits as necessary
4. Assist with other employee needs
   • Troubleshoot Tablet issues as required; set up new iPads, send helpdesk ticket to IT Dept
   • Process employee terminations
   • Process, track and log Exit Interviews

The above statements are intended to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.  

Position Qualifications

1. High School Diploma preferred; Associates Degree or higher preferred. 

1. Knowledge and experience in maintaining personnel files and employee information HRIS systems, preferably ADP

1. Basic knowledge of employment laws.

1. Proficient in Microsoft Office. Specifically, Excel, knowledge of formulas, sorting, and formatting is preferred

1. Demonstrates patience, flexibility and a cooperative attitude.

1. Ability to provide excellent customer service. Exhibiting patience and calmness when dealing with the unexpected.

1. Ability to multi-task. This person must LOVE to be busy and active at work.

1. Tech savviness/tablet experience preferred, at least be very confident and fearless to learn new things.

1. Must be empathetic, non-judgmental, tactful, responsible, and organized.

1. Must understand the team approach and be a supportive team member.

1. Must have and maintain a valid Michigan Driver’s License, maintain automobile insurance coverage and have access to a reliable automobile.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms. 

The employee frequently lifts and/or moves up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.