AR/AP Clerk

Job Description

Job Description

Ventura Properties, LLC is seeking a detail-orientated and dedicated AR/AP Clerk to join our finance team. As a AR/AP Clerk, a qualified candidate will be responsible for managing our business's incoming and outgoing funds. They handle the day-to-day data entry, ledger maintenance, and documentation needed to ensure the company pays its bills on time and collects the money it is owed. The ideal candidate is a proactive and organized individual with a strong foundation in accounting principles. This full-time position is hands-on and will report directly to the Controller.

ESSENTIAL FUNCTIONS

Accounts Receivable (AR) - This side of the role is focused on tracking money clients and customers owe the company for goods or services.

• Generating Invoices: Creating and sending accurate bills to customers.
• Payment Posting: Processing incoming funds (checks, wire transfers, ACH) and applying them to the correct accounts.
• Collections: Following up with clients regarding overdue or delinquent accounts.
• Account Reconciliation: Investigating discrepancies and ensuring ledgers are perfectly balanced.

Accounts Payable (AP) -This side of the role is focused on managing the company's debts and ensuring vendors and suppliers are paid accurately.

• Processing Invoices: Receiving, verifying, and entering vendor invoices.
• Matching: Ensuring invoices match purchase orders and delivery receipts.
• Scheduling Payments: Preparing and executing payments via checks, electronic transfers, or credit cards.
• Vendor Relations: Answering vendor inquiries and resolving billing discrepancies.

Other Duties

• Prepare daily deposit and posting Accounts Receivable cash receipts.
• Oversee special accounts, such as periodic lease payments, rent, discount vendors, inter- company transactions, etc. Assure timely payment/reconciliation of these transactions.
• Investigateirregularities and ensure that all discounts are taken when appropriate.
• Maintain accurate vendor computer master file Assure all information is obtained for 1099 reporting purposes. Consistently add new or updated information as they expire. Including obtaining W-9 and vendor certificates of insurance (COI).
• Maintain accurate filing system for paid vendor information (including invoice supporting documentation).
• Maintain open invoice file Assure unpaid invoices are filed on a timely basis. Review old outstanding invoices periodically and determine resolution items.
• Review 1099s at year-end and mail to recipients.
• Receptionist duties on a back-up basis.
• Other duties as determined necessary.
• Manage Credit Cards – prepayments, intercompany billings and tracking.

SKILLS

• Technical Skills: Proficiency with accounting software (such as QuickBooks, Sage or Appfolio) and a strong command of Microsoft Excel.
• Soft Skills: High attention to detail, strong organizational skills, and excellent communication for dealing with clients and vendors.

QUALIFICATIONS

• High school diploma or equivalent education.
• 1-2 years of accounts payable or general accounting experience.
• MUST be detail oriented.
• Ability to multi-task and meet deadlines.
• Adapt to change and willingness to learn new skills.
• Successful background check.

**Successful background check required