Real Estate Paralegal

Premium Point Development is a leading real estate development firm based in Scottsdale, AZ, specializing in commercial, multi-family, hospitality, and mixed‑use projects, with more than $1.5 billion in active development. We are committed to delivering high‑quality, innovative developments while ensuring safety, efficiency, and excellence across everything we do. Ours is a fast‑moving, entrepreneurial, and collegial environment where talented people are trusted with meaningful responsibility. Position Overview We are seeking an organized, discreet, and versatile Paralegal to provide in‑house legal, contract, and compliance support directly to our CEO and senior executive team. Importantly, we are a high‑end real estate development group, not a law firm, and there is no billable‑hour requirement and none of the adversarial pressure of firm life. Instead, this position offers the opportunity to do substantive, business‑focused legal work as a trusted member of a single, cohesive team, supporting real projects from the inside rather than serving outside clients. While the title is Paralegal, the role is intentionally broad. The right person will own contract and compliance coordination across the portfolio while also providing executive assistant support and helping coordinate active development, hospitality, and events workstreams. We are looking for someone who is comfortable wearing many hats, takes initiative, and treats confidential matters with the utmost discretion. Key Responsibilities Draft, redline, distribute, execute, and maintain contracts across the entire portfolio, including art, architecture, construction, events, entertainment, food and beverage, and design scopes. Administer AIA contract documents (e.g., A102, A201, B101, B152) and manage mechanic's lien releases, certificates of insurance (COIs), and lien‑waiver tracking. Support active legal matters and insurance claims in coordination with outside counsel, preparing chronologies, document productions, exhibits, and correspondence, while serving as the primary internal point of contact. Manage permits, licenses, renewals, and regulatory filings across municipal, county, and state agencies (e.g., City of Scottsdale, Maricopa County Environmental Services, and the Arizona Department of Liquor Licenses and Control). Coordinate trademark and entity matters, maintain organized legal and compliance records, and ensure key dates, renewals, and obligations are tracked and met. Provide practical, business‑minded legal support to the Senior Executives, helping leadership move quickly and confidently while protecting the company's interests. Provide direct executive assistant support to the Senior Executives, including calendar management, travel coordination, communications, and meeting preparation. Act as a liaison between executives, outside counsel, vendors, and partners, maintaining strict confidentiality and ensuring smooth, accurate information flow. Prepare agendas, capture meeting minutes, track action items, and follow up to ensure deadlines are met across multiple concurrent workstreams. Anticipate the needs of leadership and proactively resolve administrative and logistical issues before they become problems. Coordinate active real‑estate development projects, including due‑diligence tracking, consultant and agency coordination, and submittal management. Support hospitality operations, marketing, branding, and event coordination as needed across the company's properties. Maintain and improve the team's operating system for project tracking, reporting, invoicing, and financial workflows. Own invoice generation, COI coordination, reimbursement workflows between affiliated entities, and permit‑ and plan‑review fee payments. Handle sensitive legal, financial, and executive information with absolute discretion and sound judgment. Exercise independent decision‑making within the scope of the role, escalating appropriately and keeping leadership informed. Qualifications Bachelor's degree, paralegal certificate, or equivalent combination of education and experience. 5+ years of paralegal, contracts, or legal‑support experience; in‑house, real estate and/or construction experience is strongly preferred. Demonstrated experience drafting and managing contracts and coordinating with outside counsel. Prior executive assistant or executive‑support experience, or a clear willingness to take on those duties as a core part of the role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Experience with (or ability to quickly learn) Claude, Yardi, Airtable, DocuSign, and other tools. Familiarity with Procore, Bluebeam, or similar construction and development software is a plus. Ability to maintain strict confidentiality and handle privileged and sensitive information. Valid driver's license and ability to travel locally as needed. Strong organizational, planning, and time‑management abilities. Excellent written and verbal communication, with strong contract and document literacy. Proven ability to manage multiple priorities and workstreams simultaneously without dropping details. High discretion, professionalism, and sound judgment with confidential matters. Resourceful, self‑directed, and comfortable taking initiative in a fast‑paced environment. Service‑oriented mindset and willingness to support the team wherever needed, no task too big or too small. Professional office environment within a high‑end real estate development group, not a law firm. No billable‑hour requirement; focus is on substantive work and outcomes. Frequent use of computers, smartphones, and standard office equipment. Occasional local travel to company properties, project sites, and meetings. Essential Functions Provide in‑house legal, contract, and compliance support to the Senior Executives. Coordinate contracts, insurance, permitting, and compliance across the portfolio. Provide executive assistant support and help coordinate development, hospitality, and event workstreams. Maintain organized records and ensure key obligations, deadlines, and renewals are tracked. Serve as the trusted internal point of contact for outside counsel and key partners. Draft, review, and track contracts and related documents accurately and on schedule. Coordinate closely with outside counsel on active matters and insurance claims. Keep executives organized, informed, and ahead of deadlines. Maintain compliance with municipal, county, and state requirements across all properties. Proactively identify and resolve issues, escalating appropriately. Protect the confidentiality and interests of the company at all times. Support special projects and company events as needed. Attend training relevant to the role and the company's operations. Perform additional tasks as assigned to support overall company objectives. #J-18808-Ljbffr