Administrative Professional

Personal/Executive Assistant

We are seeking a highly organized, proactive, and versatile Personal/Executive Assistant to provide comprehensive support to a local business owner. This dual-function role is designed to streamline both professional operations at the office and personal management at home, allowing them to maintain a high-level focus on business growth and development.

The ideal candidate will act as a strategic gatekeeper, organizational expert, and logistics coordinator.

Responsibilities

Business Operations & Executive Support

• Organizational Management: Establish and maintain an efficient office management flow and clear business plan structure.
• Strategic Prioritization: Consolidate tasks and prioritize daily objectives to ensure focus on high-impact work.
• Workflow Coordination: Create and manage shareable electronic task lists (via Google or Apple Notes) to maintain transparency between leadership.
• Calendar & Meeting Oversight: Take ownership of the professional calendar, managing scheduling and firm-wide meeting logistics as needed.
• Communication & Internal Structure: Assist in defining management structures, coordinating staff meetings, and facilitating general in-house announcements.
• Logistics: Manage professional travel arrangements and associated logistics.

Personal & Household Management

• Household Organization: Oversee home organization projects, including coordinating with external vendors for specialized tasks.
• Standard Operating Procedures: Author a comprehensive "guidebook" detailing preferences and specific instructions for household maintenance (e.g., plant care).
• General Errands & Logistics: Manage personal travel coordination and administrative tasks such as Amazon returns.

Qualifications

• Proficient in basic computer software and can quickly learn to use new programs
• Proven track record of completing projects on time in an orderly manner
• Customer service experience in our industry is preferred
• Enjoys talking with customers and can communicate through verbal and written channels
• High school diploma or GED required