Finance Specialist

Job Description

Job Description

The City of Maple Lake is seeking a Finance Specialist. This position oversees utility customer service and billing, accounts receivable, and assessments. It also serves as the administrative lead for the city’s airport, including budgeting, capital planning, grant management, and coordination with the Airport Commission and MNDOT Office of Aeronautics. If you are a detail-oriented self-starter with strong customer service skills who wants to make a difference in the community, this is an excellent opportunity.

Essential Duties and Responsibilities

Accounts Receivable

• Receive and process payments. Reconcile payments with customer accounts

• Dail cash receipting reports

• Balance cash box

• Reconcile daily receipts.

Utility Billing

• Prepares and distributes monthly utility bills

• Maintain utility customer data in billing software

• Monitor Kamstrup/READy Software and H2O Analytics

• Identify defaulted utility accounts and send default notifications.

• Completes certification process for defaulted utility accounts

Assessments

• Responsible for special assessment processing including preparing resolutions for city council approval and certification to the county.

• Complete pay-off requests for special assessments

• Complete County reporting on special assessments

• Responsible for properly recording special assessment receivables in financial software.

• Process all special assessment appeals

Airport Administration

• Manage and track airport leases, lease applications, and payments

• Responsible for grant submissions, approvals, tracking progress and completing reimbursement requests

• Coordinate with the airport engineer for airport related needs

• Maintain airport CIP in State tracking system in coordination with the airport engineer

• Prepare Airport Commission Agendas and minutes

• Prepare airport matters for City Council review and approval

• Maintain all airport records and documents in accordance with city retention policy and law

• Coordinate with Minnesota Department of Transportation, Department of Aeronautics on airport related matters ensuring compliance with laws and regulations

• Works with the city administrator and airport commission in preparation of the annual budget and capital improvement plan for the airport.

• Manages airport budget, reviews and codes expenditures to ensure compliance with budget

General Duties

• Provide customer service support to residents, contractors, and others interacting with the city.

• Prepare, maintain, file and publicize official records, documents, resolutions, ordinances and legal notices as required by law

• Process summons, complaints, and special assessment appeals in accordance with state law

• Design and prepare a quarterly newsletter obtaining information from all departments for inclusion.

• Assists in maintaing cable station schedules and events

• Serve as Deputy Clerk

• Co-manages City’s website, Facebook page and other community outreach activities

• Provide project management as needed.

• Other duties as assigned

Minimum Qualifications

• High school diploma with four years of experience in finance, accounting, records management, or complex administrative support. Or an associate degree in finance, accounting, business administration or related field plus two years of experience.
• Good verbal and written English communication skills.
• Minnesota Certified Municipal Clerk (MCMC) or have the ability to achieve within four years of employment.

An equivalent combination of education, training and experience which provides the requisite knowledge, skills, and abilities for this position may be considered.