Physical & Life Sciences and School of Nursing Administrative Coordinator

Date: May 20, 2026
Title: Office of Academic Affairs Administrative Coordinator: Physical & Life Sciences and School of Nursing

Description: The Physical & Life Sciences and Nursing Administrative Coordinator provides essential administrative and programmatic support to the Office of Academic Affairs and the School of Nursing. This position is central to maintaining accurate student records, facilitating communication across the Division of Physical & Life Sciences, supporting faculty, assisting with academic scheduling, and coordinating nursing-specific events. The Coordinator plays a key role in ensuring efficient daily operations and a high standard of service to students, faculty, and external partners. This person works closely with the Department Chair for Nursing and the Division Chair for Physical and Life Sciences, while reporting directly to the Executive Assistant to the Vice President for Academic Affairs/Provost.

Responsibilities:

• Assist with financial requests, order processing and purchasing
• Reception – answer telephone calls, general inquiries, greet visitors
• Prepare correspondence including program review and accreditation materials
• Maintain files, electronic and hard copy – including student records
• Coordinate events including reservations, refreshments, and event materials – Pinning, Recognition Reception, etc.
• Provide assistance with Human Resources paperwork as required
• Support grants
• Schedule appointments for office administrators
• Coordinate faculty searches within these departments
• Assistant with coordination of software platforms and associated data management, update web pages
• Participate in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend
• Expected to comply with all applicable College, Federal, State, local and associational regulations
• As a representative of the College, expected to comport oneself in a professional manner at all times, both on and off campus
• Performs other job-related duties as assigned

Qualifications: Minimum requirements for the position are a High School Diploma or GED and at least two years of office support experience. Experience with student record systems and event planning; and familiarity with nursing education, clinical compliance systems, or healthcare program support is preferred. 

• Strong organizational skills with attention to detail and the ability to manage multiple priorities.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and willingness to learn institutional systems (e.g., Brightspace, Slate, Banner).
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

This is an on-campus, in-office position located in the Johnstone Science Center.
Occasional evening or weekend hours may be required during peak times or major events. Must have a valid driver's license and be insurable through the College.

Wage Range: $20.00-$23.00

An independent, residential liberal arts college enrolling approximately 1,100 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”

 
Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.

Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.

Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply. 

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process. 

All applicants are asked to submit the following materials with their online applications:

• A cover letter;
• A resume; 
• The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Review of applications will continue until the position is filled.